Surgical Secretary, Band 3 - Colorectal Surgery

Gloucestershire Hospitals NHS Foundation Trust; Gloucester; On-site; GBP 40,000 - 60,000; Full time

Job summary

A healthcare organization in Gloucester is seeking a Surgical Secretary to provide comprehensive support within the Colorectal Surgery team. In this role, you will manage diaries, coordinate surgical admissions, and handle sensitive information with confidentiality. Exceptional organizational skills and the ability to work in a fast-paced environment are essential. The position offers excellent benefits, including flexible work opportunities and a chance for professional development within one of the largest Trusts in the region.

Benefits

Generous annual leave allowance

Access to NHS pension scheme

Discounts at local shops and restaurants

Access to two on-site nurseries

Discounted public transport

Health and wellbeing initiatives

Qualifications

• Experience in a secretarial position, preferably in a healthcare setting.
• Ability to understand and manage confidential information appropriately.
• Proficient in audio typing and general office administration.

Responsibilities

• Provide secretarial support to consultant surgeons.
• Manage elective surgery waiting lists and coordinate admissions.
• Serve as the primary contact for multiple stakeholders.
• Handle correspondence, phone calls, and emails.

Skills

Diary management

Confidentiality maintenance

Organizational skills

Understanding of medical terminology

Flexibility

Effective communication

Job description

If you relish a challenge and have a passion for helping others, an exciting opportunity has arisen for a Surgical Secretary within the Colorectal Surgery team at Gloucestershire Hospitals NHS Foundation Trust. This is a fixed term 12 month post, 37.5 hours per week, working Monday to Friday., As a surgical secretary, you will provide a comprehensive secretarial service to our consultant surgeons. This includes, but is not limited to, diary management, correspondence, referrals, phone calls, email management and general day-to-day office administration.

• You will be the first point of contact for patients, our multi-professional colleagues and outside sources with queries, and you will need to exercise initiative and judgment when dealing with these enquiries to ensure they are dealt with efficiently and appropriately.
• You will also be responsible for managing and overseeing the elective surgery waiting list as well as planning and co-ordinating surgical admissions for our patients.
• As part of the secretarial service, you will be required to touch type from audio dictation a variety of documents, and the role requires a certain level of understanding of medical terminology.
• As a secretary you will be dealing with a lot of confidential and sensitive information and our ideal candidate will understand the importance of maintaining confidentiality when dealing with personal information.
• The successful candidate should be able to work proficiently in a fast paced environment and have exceptional organisational skills with the ability to effectively manage their own workload.
• Applicants must be flexible to meet the needs of the service and have a positive approach to their work, and a strong commitment to personal and professional development is desired.

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another. With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.