Subcontracting Compliance Officer

ImmigrationJobs; City Of London; On-site; GBP 45,000 - 60,000; Full time

Job summary

A leading humanitarian organization seeks an AMU Compliance and Policy Subcontracts Compliance Officer in London. This role involves supporting subcontract compliance, drafting agreements, and providing mentorship on collaboration principles. Candidates should have experience with USAID or FCDO projects, strong communication skills, and fluency in English and French. Join us in making a difference worldwide.

Qualifications

• Professional experience with contracts and subcontracts in USAID or FCDO projects.
• Solid understanding of USAID/FCDO policies and procedures.
• Experience in developing subcontracts and partnership agreements.
• Fluent in English and French.

Responsibilities

• Support and guide on subcontract-related questions.
• Draft and maintain sub-agreement templates.
• Review and approve sub-agreements using the OTIS system.
• Provide mentorship and capacity-building for staff on subcontracting.

Skills

Attention to detail

Excellent communication skills

Problem-solving skills

Digital literacy

Team collaboration

Tools

MS Word

Excel

PowerPoint

Job description

Overview

The International Rescue Committee (IRC) responds to humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people affected by conflict and disaster. Founded in 1933, the IRC is a large international humanitarian organization operating in more than 40 countries and 29 U.S. cities, assisting people to survive, reclaim their future, and strengthen their communities.

If you are a solutions-driven, passionate change-maker, consider joining us to positively impact the lives of millions worldwide.

Overview (partnership and local work)

Working in partnership with local and national civil society organizations and governmental partners is fundamental to IRC’s mission. Effective local partnerships enable the IRC to pursue its objectives, resulting in more adaptable and durable assistance that reaches more people and yields better outcomes for our clients. Investing in local partners recognizes these organizations as allies in achieving the IRC’s core outcomes and motivates and drives change.

Role

The AMU Compliance and Policy (C&P) Subcontracts Compliance Officer will support and guide IRC’s subcontract and partnership portfolio, serving as the main point of contact for staff on subcontract-related questions. The role acts as an in-house subcontract and PEERS expert, building staff knowledge and capacity while encouraging deeper realization of IRC’s partnership principles. This position reports to the Deputy Director of Sub-awards and Partnerships Compliance.

Key Working Relationships

Donor Compliance Specialist team; Program and Awards Support Teams, Technical Units

Key Accountabilities

Partnership agreements and subcontracts drafting

• Develop compliant sub-agreement templates based on donor rules and requirements (private and institutional donors); lead the review process with Donor Compliance Specialists and IRC departments as needed
• Regularly maintain and update partnership agreement templates. Ensure precise PEERS references, standardized notes, and unified formatting for country office use. Generate accurate and multilingual templates
• In collaboration with OGC and other collaborators, develop subcontract templates for newly awarded contracts, ensuring templates have clear guidance notes and follow the prime contract terms and conditions

Sub-agreements and subcontracts review and approval – private and statutory donors

• Work through the OTIS system (grants management application) and, per PEERS approval thresholds, review and approve
• Escalated partnership packages, including due diligence documentation and the sub-award/partnership agreements, for compliance with IRC’s internal procedures
• Subcontracts and supporting documents for completeness; if incomplete, work with teams to revise submissions accordingly

Advice, mentorship and capacity-building

• Ensure overall compliance to IRC systems and policies by providing day-to-day support on the development, review, and execution of subcontracts and sub-grant agreements. Act as a compliance focal point for partnerships under private funding and other statutory donors, guiding the processing/implementation of PEERS and internal policies and donor rules
• Build IRC staff knowledge and provide mentorship on subcontracting and partnership due diligence and PEERS processes; develop complete contract packages to help staff identify and mitigate risks; deliver ad hoc mentorship and PEERS trainings; develop an internal library of resources and regularly update training materials

Systems strengthening

• Collaborate across departments to find broader solutions related to subcontracts and partnership agreements
• Provide responses to partners’ questions; coordinate with other departments as needed; assist in refining and updating PEERS and developing partnership tools and training for practical implementation aligned with major donor guidelines
• Explore opportunities for data analysis and data-informed decision-making; facilitate community of practice on compliance, partnerships, and partner support across country offices
• Participate in contract readiness activities and support the development of Subcontracting SOPs and update Subcontracting manuals
• When needed, assist with other duties as assigned

Requirements

• Demonstrated professional experience working on contracts and subcontracts in the context of USAID or FCDO funded projects
• Solid understanding of USAID and/or FCDO policies and procedures, specifically in contracts and subcontracts
• Demonstrated experience developing subcontracts and partnership agreements
• Excellent attention to detail
• Ability to communicate sophisticated topics related to donor or legal compliance, finance, contracts management, and procedures to a wide audience
• Excellent oral and written communication skills, including the ability to converse with donors, partners, and internal departments
• Ability to learn and roll out new systems and operating procedures; experience developing compliance tools, templates, and trainings for multicultural settings is a plus
• Ability to problem-solve in a fast-paced team environment and prioritize accordingly
• Ability to travel up to approximately 20% of time
• Excellent digital literacy: MS Word, Excel, PowerPoint, and email/internet software
• Excellent written and verbal command of English and French

Recruitment Process

The process for this role will be as follows:

• Screening call online
• First round panel interview online
• Second round panel interview online

Disclaimer

Nothing in this description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. The job description is subject to change depending on the needs of the organization.

Equal Opportunity Employer: The IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

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Standard of Professional Conduct

The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.