Sourcing & Production Assistant

H&M; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading fashion retailer in London is seeking a Sourcing & Production Lead Assistant to support the end-to-end merchandising process. This role requires strong organizational skills, attention to detail, and proactive communication with internal teams and suppliers. The ideal candidate will manage timelines, update product data, and maintain smooth workflow administration. This full-time position offers a variety of employee benefits, including a generous staff discount and extensive professional development opportunities.

Benefits

25 days holiday

Annual health checks

Pension scheme

Discounted gym membership

Private health & dental care

Cycle to work scheme

Qualifications

• Ability to manage multiple timelines and trackers effectively.
• Prioritization skills to keep the merchandising workflow on schedule.
• Understanding the importance of design and production alignment.

Responsibilities

• Supporting the Sourcing & Production Lead in managing merchandising process.
• Maintaining system accuracy by updating product data.
• Ensuring clear communication flow between teams and suppliers.

Skills

Strong organizational and time management skills

Clear and proactive communication

Attention to detail

Strong relationship building

Problem-solving approach

Passion for product development

Job description

Company Description

COS offers a wardrobe of ready-to-wear and accessories rooted in exceptional quality and lasting design. The brand has an elevated aesthetic that embodies luxury with an emphasis on craftsmanship, innovation and compelling fashion movements.

Job Description

As a Sourcing & Production Lead Assistant at COS, you are responsible for supporting Sourcing & Production Lead in managing the end-to-end product merchandising process, including workflow administration, sample follow-up and system maintenance.

You will collaborate across product team with Buyers, Designers, Production and suppliers to ensure the merchandising flow runs smoothly and efficiently.

This role reports to Global Merchandiser Manager with dotted line to Sourcing & Production Lead.

What you will do:

• Supporting the Sourcing & Production Lead throughout the end-to-end Merchandising process by managing timelines, documentation, approvals and ensuring smooth workflow administration
• Securing on-time sample readiness by proactively following up with suppliers and internal teams.
• Maintaining system accuracy and integrity by updating product data, tracking progress, and promptly resolving discrepancies, to ensure product information is up-to-date and accessible for decision-making.
• Ensuring clear communication flow between Buying/ Design/ Pattern/ Production and suppliers.
• Working closely with Buying/Design/Pattern and suppliers as a team.
• Maintaining strong relationships and clear communication with suppliers to secure timely sample delivery and production execution.
• Ensuring transparency in systems and collaborate closely with relevant production team members to secure a strong execution.
• Support a learn and adapt approach to the ways of working, keeping product first and simplicity at the core.
• Assist in executing and securing the merchandising workflow.
• Plan and prioritize effectively by managing clear timelines and trackers to keep the merchandising workflow organized and on schedule.
• Communicate proactively with suppliers and internal teams to follow up on samples, resolve issues quickly, and prevent delays.
• Leverage system tools to maintain accurate and up-to-date product data, ensuring visibility and smooth decision-making.
• Bring passion for product, attention to detail, and strong process management skills—qualities that will directly contribute to your success in this role.

Qualifications

Alignment to our company values is the most important characteristic we look for in all new joiners. Our values are the behaviours that we appreciate above and beyond anything else. We are open-minded and curious, we dare to be different, we believe in constant improvement and we empower and trust you to take ownership. Our values are part of who we are, what we stand for and how we act.

What you need to succeed:

• Strong organizational and time management skills
• Ability to manage multiple timelines and trackers effectively
• Prioritization skills to keep the merchandising workflow on schedule
• Attention to detail by ensuring system accuracy and integrity by updating product data correctly and by spotting and resolving discrepancies promptly.
• Clear and proactive communication with internal teams (Buying, Design, Pattern, Production) and suppliers
• Strong relationship building, to secure timely sample delivery and production execution.
• Problem-solving approach
• Passion for product development and quality
• Understanding the importance of design and production alignment

Additional Information

This is a Full time permanent contract based at our Head Office in London.

We offer all to of our employees attractive benefits with extensive development opportunities around the globe. All our employees receive a 25% staff discount usable on all our H&M Group brands in stores and online. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here.

In addition to this UK based colleagues also receive

• 25 days holiday
• Annual health checks
• 25% staff discount
• Pension scheme
• Discounts on various activities and financial/lifestyle products via our benefits hub
• Cycle to work scheme
• Discounted gym membership
• Employee assistance via retail trust
• Private health & dental care

Inclusion & Diversity

At COS we’re determined to create and maintain inclusive, diverse and equitable workplaces throughout our organisation. Our teams should consist of a variety of people who share and combine their knowledge, experience and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, what we perceive as possible and how we choose to relate to our colleagues and customers all over the world, therefore all diversity dimensions are taken into consideration in our recruitment process.

Ready to apply? Click on the I’M INTERESTED link where you can upload your CV securely. Once we have received your application, we will keep you updated regularly about the status of your application so please look out for our email.

We are looking forward to hearing from you!