Skilled Worker Visa

Gloucestershire Health and Care NHS Foundation Trust; Gloucester; On-site; GBP 20,000 - 28,000; Full time

Job summary

An NHS healthcare trust is seeking an experienced administrator to support the Children's Autism and ADHD service in Gloucester. The ideal candidate will require strong organisational and communication skills, proficiency with Microsoft Office, and the ability to manage confidential information effectively. This role encompasses a variety of administrative tasks to ensure seamless operation, alongside flexible working opportunities and comprehensive training programs. Applicants must have the right to work in the UK without sponsorship.

Benefits

Free car parking

27 days leave plus bank holidays

Broad range of training opportunities

NHS pension scheme

Flexible working opportunities

Qualifications

• Administrative background with great attention to detail and Microsoft Office experience.
• Excellent organisational and time management skills.
• Willing to train and support new team members.

Responsibilities

• Provide administrative support to the Children's Autism and ADHD service.
• Develop a thorough understanding of the service processes.
• Produce quality typed work using digital dictation.
• Maintain a well-managed paper and electronic filing system.

Skills

Organisational skills

Communication skills

Microsoft Office proficiency

Attention to detail

Job description

Responsibilities

• Provide effective administrative support to the Children's Autism and ADHD service (CAAAS).
• Develop a thorough understanding of the service and processes used including referrals pathways and links with other CAMHS services.
• Produce quality typed work using audio or digital dictation in addition to copy typing to produce letters, reports etc.
• Ensure that all communication is professionally presented, accurate, well-constructed and formatted in line with Trust guidelines.
• Efficiently use appropriate systems to collect, collate and report data and information in an accurate format (e.g. Microsoft Excel, Word, PowerPoint) and have experience of, or be willing to learn, RiO the Trust's clinical database/recording system.
• Maintain a well-managed filing system, both paper and electronic, to ensure ease of access and retrieval, in line with Trust protocols.
• Support with planning and recording of rotas, including annual leave, screening etc and ensure accurate and any updated information is available to the team within a timely manner.
• Actively support team meetings, co‑ordinate, collate and ensure accurate and timely distribution of papers, as needed.
• Actively participate in team meetings and discussions with colleagues and manager to make constructive suggestions as to how services could be improved within own work area, and implementing such changes with guidance from line manager.
• Respond positively, professionally and helpfully to all colleagues.
• Communicate effectively with a wide range of people including colleagues and members of the public, ensuring that a professional approach is presented.
• Use own initiative in prioritising workload to ensure deadlines are met.
• Ensure all confidential paperwork is filed or shredded promptly and securely.
• Adopt a flexible and supportive role within the administration team by assisting with workload in the absence of colleagues to maintain a robust and quality service.
• Carrying out general administrative tasks for the department to agreed standards and timescales, e.g. photocopying, sending out correspondence and documents, etc.
• Be flexible in travelling/working between all Trust's sites, as and when required.
• Undertake any other administrative duties as and when required.
• Act in ways that support equality and value diversity. Treat everyone with dignity and respect and recognise and report behaviour that undermines equality and diversity.

Qualifications

• Administrative background with great eye for detail and experience of using all Microsoft Office packages.
• Excellent organisational, time management and communication skills.
• Experience speaking to people at all levels of an organisation.
• Experience of working within a fast‑paced, process‑driven environment would be advantageous.
• Motivated and willing to train and support the right colleague to become a part of this unique Team.
• The Service is in high demand; will grow with the Team to continually adapt and develop our service.

Benefits

• Free car parking at many of our sites.
• 27 days leave plus bank holidays, increasing up to 33 days with long service.
• A broad range of training and development opportunities, including apprenticeships up to Level 7 qualification.
• A multi‑professional preceptorship programme for all Newly Qualified; Nurses, Nursing Associates, Internationally Educated Practitioners, Allied Health Professionals and Return to Practice Practitioners.
• Generous NHS pension and enhanced pay when you work unsocial hours.
• Flexible, family friendly and agile working opportunities.
• Recognition and long service awards.
• Fast Track physiotherapy.
• Our Wellbeing line.
• Access to discounts and salary sacrifice schemes; including Cycle to Work, Car scheme and discounts on travel, leisure and retailers.

Please note that this role does not meet the criteria for sponsorship and therefore we are only able to consider applicants with unrestricted right to work in the UK due to the role not currently meeting the UK Government's Visa’s & Immigration’s requirements for a Skilled Worker Visa.