Service Project Manager - HVAC / BMS

CBRE; Scotland; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading property services firm in the United Kingdom is seeking a Service Project Manager to oversee HVAC and Building Management System projects. In this role, you will manage project goals, timelines, and budgets while ensuring communication with stakeholders and clients. The ideal candidate will have a Bachelor's degree in Project Management or a related field, over 5 years of relevant project management experience, and strong expertise in HVAC/BMS systems. This position offers an opportunity to work on large-scale commercial projects, ensuring client satisfaction and project deliverables are met.

Qualifications

• Bachelor’s Degree in Project Management or equivalent experience.
• Proficient in cloud tools like Microsoft 365, Airtables.
• Experience managing projects in HVAC, BMS, or related industries.

Responsibilities

• Act as the point of contact to communicate project status and updates.
• Define project objectives, milestones, deliverables, and timelines.
• Monitor project progress and identify issues.
• Review and approve Scopes of Work or changes.
• Track and analyse project KPIs to provide actionable insights.

Skills

Strong expertise in HVAC/BMS systems

Excellent verbal and written communication skills

Skilled in working with data sets and databases

Education

Bachelor’s Degree in Project Management, Engineering or related field

Tools

Microsoft 365

Airtables

Job description

Service Project Manager - HVAC / BMS

Responsible for planning, coordinating, and overseeing multiple service projects within the HVAC and Building Management System domain. This role requires a proactive and strategic mindset to ensure project deliverables are completed on time, within budget, and to the client’s satisfaction. You will work closely with the E&S delivery team to prepare comprehensive action plans, including resources and time frames for individual site-level projects. This role involves performing various coordinating tasks, such as schedule and risk management, along with administrative duties, such as maintaining project documentation and handling financial queries.

Strong expertise in HVAC/BMS systems is essential to effectively manage technical and operational aspects.

Principle Duties and Responsibilities

• Act as the point of contact to communicate project status, risks, and updates to participants, stakeholders, and clients
• Define project objectives, milestones, deliverables, and timelines, and ensure they align with business objectives.
• Create and maintain project schedules using tools like Gantt charts, Kanban boards, or other cloud-based scheduling tools.
• Assign tasks to internal teams, assist with schedule management, and coordinate with internal Team Leads/Supervisors to allocate resources.
• Engage and manage external vendors or subcontractors to ensure proper task execution.
• Build and maintain client relationships to foster trust, ensure long-term collaboration, and address recurring issues or service challenges.
• Monitor project progress, identify and resolve issues, and proactively assess and mitigate risks with contingency plans as needed.
• Review and approve Scopes of Work (SoW) or changes, ensuring all parties understand mechanical and electrical scope requirements.
• Assist in preparing and managing change orders for additional work while maintaining budget control.
• Monitor project budgets, control costs, handle financial queries, and forecast expenses to ensure profitability using finance tracking tools.
• Facilitate clear and consistent communication among team members, stakeholders, and clients to maintain alignment.
• Track and analyse project KPIs using data reporting and analysis tools to provide actionable insights and ensure performance.
• Keep clients and Amazon Account Management informed of recurring service-related problems.
• Collaborate with stakeholders to ensure project goals align with business objectives and reflect organisational priorities.

Person Specification

• Bachelor’s Degree in Project Management, Engineering or related field, or equivalent experience.
• Proficient in cloud tools like Microsoft 365, Airtables,
• Experience managing projects in HVAC, BMS, or related industries.
• Preferred: Experience working on service projects for large-scale commercial clients (e.g., data centres, warehouses).
• Must possess excellent verbal and written communication skills
• Skilled in working with data sets, databases, and manipulating data