Senior Executive Assistant to Head of School

King's College London; London; Hybrid; GBP 39,000 - 42,000; Full time

Job summary

A leading university in London is seeking a Senior Executive Assistant to support the Head of School and the executive team. Responsibilities include managing diaries, organising meetings, and ensuring smooth day-to-day operations. The ideal candidate will have substantial experience in administrative support, excellent communication skills, and a proactive approach. This is a full-time role with a hybrid working pattern, requiring a minimum of 3 days in the office.

Qualifications

• Experience providing high-level administrative support to senior executives.
• Expertise in managing complex diaries and servicing meetings.
• Strong written and verbal communication skills in English.

Responsibilities

• Manage the day-to-day activities of the Head of School.
• Organise diaries, travel arrangements, and committees.
• Collaborate with academics, researchers, and staff.

Skills

Business operations knowledge

High-level administrative support

Diary management

Excellent communication skills

Confidentiality and sensitivity

Proactive and flexible approach

Job description

About us

About us: King’s College London is an internationally renowned university delivering exceptional education and world-leading research. The university is dedicatedto driving positive and sustainable change in society and realising our vision of making the world a better place. The Strategic Vision 2029 looks forward to King’s College London’s 200thanniversary in 2029 and sets out ambitious plans in five key areas:

• Educating the next generation of change-makers
• Challenging ideas and driving change through research
• Giving back to society through meaningful service
• Working with our local communities in London
• Fostering global citizens with an international perspective

The School of Mental Health & Psychological Sciences (MHaPS) is one of three schools under the IoPPN, comprised of the four departments of Psychology; Social, Genetic & Developmental Psychiatry (SGDP); Health Service & Population Research (HSPR); and Biostatistics & Health Informatics (BHI). With over 100 Principal Investigators, our research spans development from childhood to old age, encompassing basic researchthrough to the development and implementation of treatments, services and policy.

About the role

The School of Mental Health & Psychological Sciences (MHAPS) is seeking to appoint a Senior Executive Assistant to the Head of School (HoS) to join our dynamic team and to provide high-level professional support to the Head of School (HoS), Head of School Operations (HoSOps) and the school executive team. The post holder will liaise with a range of people at all levels across King’s, including academics, researchers, students, and staff in the central University.

The successful candidate will be responsible for the effective and efficient day-to-day management and organisation of the HoS’s activities, including but not limited to daily diary management, committee servicing and making travel arrangements.

The post holder must be highly organised and have a demonstrable ability to plan, prioritise, and work to deadlines. The successful candidate will have an excellent attention-to-detail skill set and should be flexible, proactive, and strive for continuous improvement and be able to work collaboratively as part of the wider PS School Team.

This is a full-time post (35 hours per week), and you will be offered an indefinite contract.

We work a hybrid pattern, requiring a minimum of 3 days per week in the office.

About you

Essential criteria

• Demonstrable knowledge and skills of business operations acquired through previous roles/qualifications.
• Experience providing high-level administrative and/or personal support to senior executives, utilising a range of IT software packages and databases.
• Experience in managing complex and multiple diaries, as well as servicing formal committees and meetings.
• Excellent communication skills, including excellent spoken and written English, in formal documents, letters, emails and other communications. Drafting and proofreading documents; dissemination of procedure and policy
• Proven ability to maintain confidentiality, handle situations sensitively, and exhibit a high level of awareness, tact, and diplomacy.
• Confident in making independent decisions and knowing when to escalate.
• Proactive approach with the ability to work independently and flexibly, managing and prioritising own workload, working under pressure in a busy environment and meeting deadlines.

Desirable criteria

• Enthusiasm and a can-do attitude with a strong work ethic, able to adapt to change and address challenges
• Experience working in the higher education sector, with a strong understanding of HE administration.
• Proven commitment to ongoing skills development.

£39,076 to £41,761 per annum, including London Weighting Allowance