Senior Executive Assistant

Royal College of Physicians; City of Westminster; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading healthcare organization in the UK is looking for a Senior Executive Assistant to provide exceptional support to its executive team. The role involves managing communications, coordinating schedules, and facilitating key stakeholder relationships. Candidates should have significant executive support experience, strong organizational and communication skills, and be comfortable in a fast-paced environment. This position offers a hybrid working framework and the opportunity to engage in important organizational activities.

Qualifications

• Significant experience providing executive support to senior leaders in a similar environment.
• Capability to work dynamically and build relationships across all organizational levels.
• Experience in decision-making within professional boundaries.

Responsibilities

• Provide support to the CEO, president, and chair of the board.
• Manage and coordinate meetings, travel, and communication with stakeholders.
• Work collaboratively to deliver corporate events and projects.

Skills

Executive support experience

Strong communication skills

Relationship management

Organizational skills

Job description

Working arrangements : We are committed to a hybrid working model that means most staff work flexibly, spending a minimum of 6 days a month in the office. However, the nature of this role will require the post holder to be present in the office at least 4 days per week, with some flexibility based on the annual cycle of activity. Standard working hours between 9am – 5pm, Monday to Friday.

The Royal College of Physicians is recruiting a Senior Executive Assistant – executive office.

Purpose and scope

Key responsibilities

• Provide first class direct and responsive support to the CEO, president and chair of the RCP board of trustees including efficient co-ordination and management of the diary, mail, meetings, travel, accommodation, preparation of agendas, collating information, organisation, and recording meetings as required.

External-facing activity

• Assess enquiries directed to the president, CEO and chair of the board of trustees, triaging these in terms of importance, risk and determining any necessary delegation to senior officers and / or executive directors.
• When appropriate, communicate in writing, by email, over the phone and in person with senior stakeholders.
• Develop and maintain key relationships with counterparts in other medical royal colleges and the wider healthcare network, including membership of networking groups, in order to support key CEO and presidential stakeholder relationships.

Internal-facing activity

• Manage the activity of the executive office.
• Work with senior levels of RCP governance including the PRCP, CEO, senior officers, college officers and executive leadership to ensure effective communication and flow of work and to promote collaborative working across all areas of the college to maintain quality in the delivery organisational objectives.
• Work closely with internal colleagues to coordinate, plan and deliver major corporate events.

About you

You are a motivated and enthusiastic individual with significant experience of providing first class executive support to senior position-holders within a similar organisation. You will be comfortable working in a dynamic and fast-paced environment, capable of establishing strong working relationships with individuals working in any part of the organisation and confident making evidence-based decisions whilst respecting the boundaries of your role.

You will have the opportunity to be involved in some of the most interesting work of the college.

For more information about the role and RCP, please view the role description attachment at the bottom of this page.

Closing date : 11th January 2026

Shortlist date : 12th January 2026

Interview date : 19th January 2026