Senior Document Controller

-; City of Edinburgh; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global leader in infrastructure is seeking a Document Control Coordinator to manage the effective organization and submission of documentation within a fast-paced project environment. The ideal candidate will possess strong communication skills and the ability to influence stakeholders, ensuring accurate and timely document handling. Familiarity with EDMS software and Microsoft Office 365 is essential. This role offers a dynamic work atmosphere with opportunities for professional growth and collaboration across diverse teams.

Benefits

Comprehensive benefits package

Career growth opportunities

Collaborative work environment

Qualifications

• Communicate effectively and influence stakeholders.
• Highly organized with attention to detail.
• Experience in a complex project environment.

Responsibilities

• Control numbering, filing, and retrieval of documentation.
• Submit documentation into the client EDMS.
• Keep Document Control trackers and MIDPs updated.
• Provide EDMS support for projects and departments.
• Provide QA document checking.
• Manage different EDMS workflows.
• Assist in preparing and managing documentation.
• Train project personnel on document control procedures.

Skills

Effective communication

Organizational skills

Experience in project environments

Competent in Microsoft Office 365

Tools

SharePoint

EDMS software (Asite, M-files, Maxinet)

Job description

Join Ferrovial: Where Innovation Meets Opportunity

Are you ready to elevate your career with a global leader in infrastructure solving complex problems and generating a positive outcome on people's lives? At Ferrovial, we are not just a company; we are a community of innovators and trailblazers. Listed on three major stock markets: Nasdaq (US), Euronext Amsterdam (Netherlands) and IBEX 35 (Spain), we are also member of the Dow Jones Sustainability Index and FTSE4Good. We operate in more than 15 countries and have a workforce of over 24,000 professionals worldwide, including Highways, Airports, Construction, and Energy.

Ferrovial Construction is internationally recognized for its capacity to design and build civil engineering and construction projects, mainly in large transportation infrastructure. Its track‑record to date includes more than 304 miles of tunnels, 11,930 miles of roads (including 2,485 miles of highways), 2920 miles of railroad lines (including 434 miles of high‑speed railroads) and 16,994 miles of road maintenance and repair.

Why Ferrovial?

• Global presence, local impact: Be part of a company that is shaping the future of infrastructure worldwide, with challenging roles and projects that make a real difference.
• Collaborative excellence: Work alongside talented professionals in a collaborative environment where your ideas and contributions are valued.
• Inclusive Culture: Thrive in an innovative and respectful workplace that values every voice, celebrates what makes us unique and turns differences into innovation.
• Career growth: Benefit from global and cross-business unit mobility, with development processes designed to ensure your professional growth.
• Compelling benefits and employee wellbeing: Enjoy a comprehensive benefits package that rewards your hard work and dedication and take advantage of initiatives designed to support your physical and psychological health.
• Productivity tools: Utilize cutting‑edge tools like Microsoft Copilot to enhance your productivity and efficiency.

Job Description

• Responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation, produced by technical teams in a timely, accurate and efficient manner.
• Responsible for the submission of documentation into the client EDMS in a timely, accurate and efficient manner.
• Responsible for keeping Document Control trackers and MIDPs up to date. (Master Information Delivery Plans)
• Provide EDMS support for projects and departments. (Electronic Document Management System)
• Provide QA (Quality Assurance) document checking.
• Manage the different EDMS (Workflows, access rights, distributions, etc.)
• Assist in preparing and managing documentation internally or by subcontractors.
• Train project personnel in using the system and document control procedures.

Key Skills

• Ability to communicate effectively and influence stakeholders at all levels across Ferrovial and with the Client.
• Highly organised with an attention to detail, able to plan and prioritise own workload, able to work effectively to deadlines.
• Experience of working in a complex project environment with multiple stakeholders, preferably in a construction or similar regulated environment.
• Competent in the use of Microsoft Office 365 suite and SharePoint and awareness of EDMS software such as (Asite, M-files, Maxinet...) or similar.

*Please note that this job description does not represent a comprehensive list of activities and employees may be requested to undertake other reasonable duties.

Seize the challenge. Move the world together! Innovative, creative, respectful, and diverse are some of the ways we describe ourselves. We are motivated by challenges, and we collaborate across our business units to move the world together. Your journey to a fulfilling career starts here!

Ferrovial is an equal opportunity employer. We treat all jobs applications equally, regardless of gender, color, race, ethnicity, religion, national origin, age, disability, pregnancy, sexual orientation, gender identity and expression, covered veteran status or protected genetic information (each, a "Protected Class"), or any other protected class in accordance with applicable laws.

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