Senior Brand Partnerships Administrator Full-Time

Apricotonline; City Of London; On-site; GBP 80,000 - 100,000; Full time

Job summary

A well-known British brand located in London is seeking a Senior Brand Partnerships Administrator to manage product and shipping data, prepare sales reports, and work closely with wholesale clients. The role involves maintaining master sheets, organizing shipments, and ensuring effective data collection and presentation. The ideal candidate should be highly organized, proficient in MS Excel, and possess strong communication skills, along with a passion for the brand. The position offers a full-time permanent contract with a starting salary of £28,000 per annum.

Qualifications

• High-level intermediate to advanced user of MS Excel.
• Demonstrable creative approach to data collection and presentation.
• Experience in shipping, wholesale, or a highly analytical administrative role.

Responsibilities

• Manage product and shipping data for wholesale clients.
• Prepare sales reports and organize shipments.
• Source images and maintain stock information for marketplaces.

Skills

MS Excel

Excellent verbal and written communication

Creative approach to data collection and presentation

Attention to detail

Adaptability

Organisational skills

Job description

JOB TITLE: Senior Brand Partnerships Administrator

LOCATION: Head Office, Moorgate, London

CONTRACT: Permanent, Full-Time

HOURS: 35 hours over 5 days per week

SHIFT PATTERN: Monday - Friday

SALARY: Starting at £28,000 per annum

Job Overview

Apricot is an established British brand that can be found on the largest UK websites, including Next, Very and SilkFred, alongside international websites such as Zalando and Otto. We also have established UK and international wholesale accounts, with clients in Canada, USA and Europe.

The Senior Brand Partnerships Administrator will be responsible for collating and managing all related product and shipping data as well as overseeing weekly sales reports. They will play an essential part in the success of our wholesale and marketplace business, implementing efficient and reliable data collection and presentation, providing the International Shipping Coordinator with the relevant information that supports strategic planning and decision making.

Key Responsibilities

USA/Canada

• Maintain the master sheet for each season
• Collecting samples and manage the process of shipping samples to wholesale clients
• Support shooting of sample images
• Prepare commercial invoices
• Organise and follow up shipments if required
• Keep shipping schedule updated
• Check invoices against orders and goods received for approval
• Collect and record shipping, tax, and duties cost for shipments
• GRN stock into USA/ Canadian branches
• Gather sales data and prepare for Fashion Master system
• Source images for the Canadian sales team

Marketplace/3rd Party Sites/ Wholesale

• Update and analyse weekly sales
• Source images from the in-house Design team
• Prepare information sheets for various marketplace sellers
• Create weekly stock/Product info sheets to ensure online marketplaces hold a healthy stock position and have regular newness, aligning with store intake schedule.
• Upload images to the various marketplaces
• Raise any marketplace issues and suggest changes to ways of working to improve efficiency

General

• Spot patterns in data and make recommendations for action, based on these patters
• Fold, pack and prepare samples for shipping as and when required
• Support the International Logistics Coordinator and wider team with any other tasks as required

Key Relationships

• 3rd party suppliers and service providers
• Design & Technical teams
• Buying team
• Ecom Team

This is not an exhaustive list of your responsibilities and in the interests of the day-to-day operation of the business you may be required to carry out work that is not detailed in this document.

Know-How

• High-level intermediate to advanced user of MS Excel
• Excellent verbal and written communication
• Demonstrable creative approach to data collection and presentation
• Our ideal candidate will be e-Commerce aware, ideally coming from a role in shipping, wholesale or a highly analytical administrative role

Skills & Behaviours

• Passionate about the Apricot brand; a true brand ambassador
• Adaptable & flexible, happy to work beyond own remit
• Highly numerate and analytical, with outstanding attention to detail
• Organised and efficient, able to prioritise effectively
• Able to deal with multiple information sources
• Passion for data collection and manipulation
• Delivers results in a timely manner
• Remains calm under pressure
• Able to work to tight and changeable deadlines
• Proactive, able to self-manage and work on own initiative
• Relentlessly looks to improve working processes and practices with a commercial approach
• Remains positive in the face of challenge or adversity
• Solutions oriented when faced with a challenge