Secretary / Assistant

HARRISON PURSEY MEDIA SPECIALISTS; London; On-site; GBP 26,000 - 32,000; Full time

Job summary

A leading Technology Academy in South West London is seeking an experienced Secretary/Assistant to provide high-quality support within its main office. The role requires great interpersonal skills, flexibility, and proficiency in Microsoft Office. Responsibilities include secretarial support, minute taking, and managing communications with parents and staff. This position offers a salary of £31,500 and 36.5 hours of work per week.

Benefits

5 weeks holiday per year to be taken during school holidays

Qualifications

• Secretarial experience in a similar professional environment.
• Experience of minute taking essential.
• DBS clearance beneficial but not essential.

Responsibilities

• Provide secretarial support to Deputy Principals/Assistant Principals.
• Administer Sixth Form Admissions.
• Manage daily post and special deliveries.

Skills

Great interpersonal skills with a courteous telephone/reception manner

Good IT skills using Microsoft Office

Flexibility and ability to work under pressure

Tools

Microsoft Office

Job description

Secretary / Assistant

Award-winning Technology Academy - £31,500

This leading and award-winning Technology Academy based in South West London is looking for an experienced Secretary / Assistant to provide high quality support within the Academy’s main office including reception cover. This is a great opportunity to work in an interesting and rewarding role.

Working as part of the admin team, you will be required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity. Daily contact with a wide range of students, parents, teachers and staff will require flexibility, proactivity and good interpersonal skills.

Duties and responsibilities :

• To provide secretarial support to the Deputy Principals/Assistant Principals, including diary management, booking appointments with parents, sending emails and screening calls.
• Taking and producing minutes for the Executive Board, Finance and Resource meeting as well as for parent meetings throughout the year.
• Administration of Sixth Form Admissions.
• Maintaining the Academy’s student filing system and archiving system.
• Reception cover at lunchtimes and after the full-time receptionist has left.
• Managing the daily post, special deliveries and recorded deliveries.
• Composingverification letters for students.
• Maintaining professional development database.
• Administration for the SIMS Activity Parents App, sending various trip information out to parents, monitoring student clubs and inputting registers for the clubs.

Requirements :

• Secretarialexperience in a similar professional environment
• Experience of minute taking essential
• Great interpersonal skills with a courteous telephone /reception manner.
• GoodIT skills using Microsoft Office, knowledge of School Information System (SIMS) is useful but not essential as training will be given.
• A flexible, calm approach, able to work well under pressure
• Someonewho enjoys being part of a busy team as well as being ableto work independently usinginitiative
• DBS clearance beneficial but not essential.

Hours: 36.5 per week, Monday to Thursday 9.15am – 5.45pm, Friday 9.00am – 4.45pm

Holiday : 5 weeks per year to be taken during school holidays

Start date : ASAP

Location : close to the A3, East Putney tube station and Putney main line