Secretarial Assistant - Regional Quality Assurance Service

NHS National Services Scotland; Glasgow; On-site; GBP 60,000 - 80,000; Full time

Job summary

A prominent healthcare system in Glasgow is seeking an Administrator for the Regional Quality Assurance Service. The role includes providing comprehensive administration, managing stock control, ordering materials, and preparing documentation. Candidates must have strong technical data entry skills, experience with spreadsheets, and a background in report collation. The working hours follow a Monday to Friday shift pattern. This position offers a chance to contribute to vital health services, supporting a diverse workforce and community.

Qualifications

• Knowledge of technical data entry and use of spreadsheets is essential.
• Experience in stock control and management is required.
• Ability to prepare agendas and minutes for meetings is necessary.

Responsibilities

• Provide comprehensive administration service to the RQAS team.
• Manage stock control and ordering of materials.
• Collate and file reports accurately.

Skills

Technical data entry

Use of spreadsheets

Stock control / management

Ordering materials

Collation and filing of reports

Agenda and meeting minute preparation

Documentation production

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern for this post is Monday to Friday.

Please be advised that, effective 1 April 2026, the full‑time working hours for all Agenda for Change posts will be reduced to 36 hours.

An exciting opportunity has arisen to work within the Regional Quality Assurance Service, Pharmacy Services in NHS Greater Glasgow and Clyde.

The postholder will be based at the Regional QA Service, Stobhill Hospital and will be responsible for a comprehensive administration service to the RQAS team.

Applicants should have knowledge and skills in the following areas :

• Technical data entry
• Use of spreadsheets
• Stock control / management
• Ordering materials
• Collation and filing of reports
• Agenda and meeting minute preparation
• Documentation production

For further details please contact Lynn Morrison, Regional Quality Assurance Pharmacist, on 0141 201 3929, or 07903 632310 or email [e-mail]

Details on how to contact the Recruitment Service can be found within the Candidate Information Packs.

NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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