School Admin Assistant & Receptionist

EdEx; Greater London; On-site; GBP 26,000; Full time

Job summary

A Primary school in Hammersmith is looking for a full-time Admin Assistant & Exams Officer to manage school data and exam administration. The role requires strong organisational and communication skills, alongside experience with SIMS. The salary is £26,000 with opportunities for growth within the role. Apply today to join a committed team focused on improving student outcomes.

Qualifications

• Good written & oral skills are essential.
• Exceptional organisational skills and time management.
• Ideally previous experience within a school or FE environment (not essential).
• Background within Data or SIMS is preferred.
• Knowledge of career paths or higher education is a plus.

Responsibilities

• Assist Deputy Headteacher and Data Manager.
• Maintain efficient school data processes.
• Manage exam preparations and administration.
• Coordination of exam schedules and logistics.
• Assist with student admissions and records.

Skills

Written & oral communication

Organisational skills

Time management

Data analysis

Tools

SIMS

Job description

Admin Assistant & Exams Officer

A Primary school located in Hammersmith & Fulham are looking to appoint an Admin Assistant & Exams Officer - This is for a September 2025 start. Permanent contract, full-time or term time only (Work 39 weeks + 2 weeks, but get paid for 52 weeks). The salary for the post is 26,000.

This is a unique and exciting opportunity to join a flourishing school, who place a huge emphasis on improving the life chances and raising the aspirations of young people, the school believe that anything is possible for students if they put their heart and mind to whatever it is they want to achieve.

What will you do as an Admin Assistant & Exams Officer?

• To assist the Deputy Headteacher (Assessment, Recording and Reporting) and Data Manager.
• Establish, maintain and develop efficient and effective school data processes and systems.
• Running each academic and pastoral reporting session - from setting up a mechanism for data collection, through to printing and distributing the reports to go home and associated analysis with the analysis of Internal Exams and Key Stage Results.
• To undertake specific, advanced data analysis for various interested parties; to include:
• Vulnerable group progress tracking;
• School-focussed Progress tracking analysis (conditional formatting);
• Exams Residual Analysis
• To undertake ad hoc analysis/reporting as required, this might involve consultation with interested parties and using analytical thinking to resolve problems.
• To assist with SIMS database tasks;
• new student admissions,
• new/amended student timetables,
• changing students records (eg. parental contacts, address, medical info, etc.)
• uploading and downloading of Common Transfer Files (CTFs).
• assist in the completion, reconciliation and submission of the School Censuses
• To carry out other similar duties as required and as are commensurate with the grade of the
• To ensure and maintain all administrative and organisational aspects of the examination and assessment system, to include exam season preparation, data collection for registration and entry, checking and processing, liaison with course leaders, estimated grades collection and submission, coursework mark collection and submission, subsequent parcelling and despatch of coursework, plus general tasks such as photocopying and filing.
• Entry documentation and timetable issue to candidates
• Identification and resolution of exam clashes
• Results processing and issue to candidates
• Results lists and associated documentation to staff
• Coordination of application for and processing of access arrangements/ special consideration/ enquiries into results/ publications orders and management of exams budget
• Checking of receipt and secure storage of confidential materials
• Maintaining day-to-day contact with the Awarding Bodies
• Drawing up exam timetables (including for SATS and internal examinations)
• Management of the post-results services available
• Management of malpractice procedures should the need arise

• Appropriate circulation of incoming information, logging important communications and generally ensuring an efficient office environment.
• Management of assessment and target setting data of all students.
• Analysis of data alongside Deputy Headteacher.

The above is just a snapshot of your day-to-day duties for this Admin Assistant & Exams Officer opportunity. We can provide extensive details, so if you\'re interested click apply today and your dedicated consultant (Joe) will be in touch within 24 hours if shortlisted!

SCHOOL DETAILS

• Graded as "Good" in latest Ofsted report
• Fantastic Head Teacher - very driven, and eager to find the best staff
• Plenty of opportunity to grow & develop within the post
• Located in the Borough of Hammersmith & Fulham

PERSON SPECIFICATION

• Good written & oral skills
• Exceptional organisational skills and time management
• Ideally previous experience within the role in a school or FE environment - (Not essential)
• Background within Data or SIMS
• Knowledge of career paths and /or higher education & willingness to learn more

If you are interested in this Admin Assistant & Exams Officer opportunity, click apply today to send your CV to your dedicated consultant at EdEx (Joe) and he will be in touch within 24 hours if shortlisted!

Don\'t delay applying for this role if you\'re interested as interviews can be held straight away for successful applicants! Further details can be provided on the phone!