Sales Coordinator - Administration and Billing

NOV; Great Yarmouth; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading technology provider in Great Yarmouth is seeking a Sales Coordinator for Administration & Billing. The role involves managing sales administration, invoicing, and accounts receivable processes, ensuring accurate invoice preparation and compliance. Ideal candidates will have substantial billing experience and proficiency in Microsoft Office and ERP systems, along with strong organizational and communication skills. Join a supportive and innovative team offering competitive compensation and comprehensive benefits.

Benefits

Private Medical Insurance

Gym Membership

Pension Plan

Qualifications

• Minimum of 3 years' experience in billing, invoicing, or accounts receivable.
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams).
• Experience with ERP and CRM systems (e.g. Oracle, Microsoft CRM).

Responsibilities

• Generate and submit accurate invoices based on ERP data.
• Maintain and update customer data in Trading Partner Hub.
• Ensure compliance with company policies and HSE procedures.

Skills

Billing and invoicing experience

Organizational skills

Communication skills

Microsoft Office proficiency

ERP and CRM system experience

Education

HNC/HND or equivalent experience in Business or Accounting

Degree in Business or related field

Tools

Microsoft Office

Oracle

Microsoft CRM

Job description

About the Role

The Sales Coordinator – Administration & Billing acts as the operational bridge between Sales, Finance, and Customer teams. This role is responsible for the full cycle of sales administration, invoicing, and accounts receivable processes. It ensures that all invoices are accurately prepared, submitted, and followed up in line with company policies and customer requirements. Operating in a fast-paced environment, this role demands administrative precision and proactive support to internal teams while delivering outstanding customer service.

About the Company

NOV is a leading provider of technology, equipment, and services to the global energy industry. We support customers in maximizing the efficiency and performance of their operations through innovation, expertise, and a commitment to excellence. Our collaborative work culture and global reach offer unique opportunities for career growth and development.

What We Offer

• A dynamic and supportive work environment
• Opportunities for personal and professional growth
• Access to leading technologies and tools
• A culture that promotes innovation and continuous improvement
• Competitive compensation and benefits

Key Responsibilities

Billing & Invoicing

• Generate and submit accurate invoices based on ERP data and customer-specific requirements
• Verify invoices against purchase orders and billing policies
• Track delivery, acceptance, and payment status of invoices
• Partner with AR/Collections to follow up on overdue accounts and resolve discrepancies
• Maintain organized and secure invoice records
• Support project-based invoicing and revenue recognition (e.g., Omega)
• Manage and document customer-specific billing preferences

Sales Administration

• Maintain and update customer data in TPH (Trading Partner Hub)
• Coordinate new customer onboarding with internal teams
• Support transactions involving letters of credit, bank guarantees, and other financial instruments
• Create and manage pro forma invoices
• Audit sales orders for accuracy, completeness, and system compliance (RigDoc)

Compliance & Additional Duties

• Ensure compliance with NOV policies and HSE procedures
• Perform additional work-related tasks as assigned

Qualifications & Skills

Essential:

• HNC/HND or equivalent experience in Business, Accounting, or related field
• Minimum of 3 years’ experience in billing, invoicing, or accounts receivable
• Proficient in Microsoft Office (Excel, Word, Outlook, Teams)
• Experience with ERP and CRM systems (e.g., Oracle, Microsoft CRM)

Desirable:

• Degree in Business, Accounting, or related field
• Minimum of 5 years’ experience in a similar role

Interpersonal Skills

• Highly organized and able to manage multiple tasks
• Proactive and self-motivated
• Excellent communication skills (written and verbal)
• Confident working with internal and external stakeholders
• Adaptable and able to work under pressure with competing priorities
• Professional and customer-oriented mindset

Why Join Us

Join our Global Family.

Be part of a global organization dedicated to innovation, integrity, and excellence. At NOV, you’ll find a supportive and inclusive environment where your ideas matter and your contributions make a real impact. Whether you\'re looking to advance your career or start a new chapter, NOV offers the resources and support you need to thrive.

At NOV, we are committed to supporting your personal, financial, and professional wellbeing. Our comprehensive benefits package includes:

Health & Wellbeing

• Private Medical Insurance
• Employee Assistance Programme (EAP)

Finance & Protection

• Pension Plan
• Income Protection
• Life Assurance
• Personal Accident Coverage

Flexible Benefits

(via salary sacrifice options for you and your family)

• Dental Insurance
• Healthcare Cash Plan
• Partner Life Assurance
• Critical Illness Cover
• Retail Vouchers
• Gym Membership
• Cycle to Work Scheme
• Travel Insurance