Rota-Coordinator

Royal Devon and Exeter NHS Foundation Trust; Exeter; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading healthcare provider in the UK is seeking a motivated Rota Coordinator to join their Cardiology Administration Team. The successful candidate will manage medical rotas, coordinate leave, and ensure effective staffing to support high-quality patient care. This role requires excellent communication and problem-solving skills, along with the ability to manage multiple responsibilities efficiently. Working hours are Monday to Friday, contributing to a dynamic team dedicated to patient safety and service continuity.

Benefits

Flexible working schemes

Access to occupational health services

Staff discounts on shopping and leisure

Qualifications

• Ability to communicate with all levels of staff.
• Ability to work independently.
• Experience managing rotas and leave requests.

Responsibilities

• Plan surgical rotations with the Lead clinician.
• Ensure timely communication of rota changes.
• Coordinate medical rotas and manage leave.

Skills

Excellent problem solving skills

Communication skills

Organizational skills

Job description

Role Summary

• Proactively plan the surgical rotations, in liaison with the Lead clinician.
• Attending and presenting at meetings
• Managing Cardiology's Cath lab floor plans
• Advise and manage operational changes as and when they occur
• Maintain current and historical versions of the rota in the appropriate format
• ensure timely communication of all rota changes to staff members
• Work with the clinical lead to ensure all essential activity is covered in the rota, raising any concerns to the management team
• Updating Medi-rota and managing leave requests balancing annual leave, study leave and professional leave and escalating concerns to management
• Maintain good working relationships with the external organisations where clinicians fulfil contracted commitments
• Monitor all waiting list initiative (WLI) claims and keeping the operations manager informed.
• There may be a requirement in some operational areas to supervise one or more staff members. If this is the case this post will include checking of work, authorising annual leave, resolving simple staffing issues, assisting in PDR delivery, supporting with recruitment and ‘return to work’ interviews following staff sickness.
• Assist with pathway validation

About the Role

For more information on the Job Description and Responsibilities please click the link below.

More detail about the role

We are looking for a highly motivated and organised individual to join our Cardiology Administration Team as a Rota Coordinator.

You will need to be able to communicate with all levels of staff including your peers within the admin team, management and also the clinical team effectively. The successful candidate will need the ability to work independently and have excellent problem solving skills to ensure that the service is adequately covered. The post holder acts as a key point of contact for medical staff, managers, and corporate teams.

The Rota Coordinator plays a key role in ensuring safe and effective staffing within the Cardiology department. The post holder is responsible for coordinating medical rotas, managing leave and on-call cover, and acting as a central point of contact for clinicians, managers, and service users. The role supports service continuity, compliance with working time regulations, and high-quality patient care.

Working Pattern : Monday - Friday hours per week

Interview Date

Interview Date : To be confirmed

For further information please contact : Ashleigh Stevens, Admin Service Manager on

This is an internal vacancy for Royal Devon employees, therefore Bank workers are currently not eligible to apply for this vacancy.

As an inclusive employer, the Royal Devon values diversity and is committed to creating a culture of inclusivity where everyone can be themselves and reach their full potential. We believe in fostering a sense of belonging and actively encourage applications from individuals of all backgrounds, cultures, and abilities. We recognise the advantages of having a diverse workforce that reflects the communities we serve.

Preference will be given to staff with ‘Priority’ and 'At Risk' status including NHS At Risk staff throughout Devon.

The Royal Devon University Healthcare NHS Foundation Trust reserves the right to close vacancy when sufficient applications have been received.

The Royal Devon University Healthcare NHS Foundation Trust was established in April 2, bringing together the expertise of both the Royal Devon and Exeter NHS Foundation Trust and Northern Devon Healthcare NHS Trust.

About Us

Stretching across Northern, Eastern and Mid Devon, we have a workforce of over , staff, making us the largest employer in Devon. Our core services, which we provide to more than , people, cover more than 2, square miles across Devon, while some of our specialist services cover the whole of the peninsula, extending our reach as far as Cornwall and the Isles of Scilly.

We deliver a wide range of emergency, specialist and general medical services through North Devon District Hospital and the Royal Devon and Exeter Hospital (Wonford). Alongside our two acute hospitals, we provide integrated health and social care services across a variety of settings, including community inpatient hospitals, outpatient clinics, and within people’s own homes. We also offer primary care services, a range of specialist community services, and Sexual Assault Referral Centres (SARC).

Our state‑of‑the‑art equipment, leading technologies and strong links to local universities put us at the forefront of research and innovations, enabling us to provide world‑class care to our local communities.

Our values are at the heart of everything we do, click here to find out more

It has never been a more exciting time to join the Royal Devon, as you will help to shape our services as we continue along our integration journey.

Benefits

Looking after you is important to us.

We strive to help our staff create a healthy work‑life balance through flexible working schemes and our family friendly policies.

If you are starting out in the NHS, you’ll start with days paid annual leave (plus bank holidays), rising to days plus bank holidays.

You will benefit from access to our own comprehensive occupational health services, including counselling, onsite wellbeing activities and groups.

We will work together to maintain a culture that develops and supports you and your team.

This might include funding for a care certificate, a degree or leadership qualifications. Or it might include days off to study, engage in CPD or rotational placements to help you hone your skills. Wherever you are heading in the NHS, we will help you get there.

Salary is not the only financial benefit

You will have access to an extensive range of staff discounts on shopping, fitness and leisure options and you can spread the cost of technology and home appliance purchases from major retailers. You will also have access to other benefits including :

• National discount services such as the Blue Light Card and Health Service Discounts.
• Salary sacrifice options including our OFSTED rated outstanding nursery onsite at Exeter
• Car lease schemes.
• Cycle to work scheme

These are just a few of the benefits available – if the role is something you are interested in, we would love to hear from you.