Rota Co-ordinator

NHS; Manchester; On-site; GBP 27,000 - 31,000; Part time

Job summary

A healthcare organization based in Manchester is looking for a motivated individual to join the Medical Rota Team as a part-time admin support. The role involves managing and coordinating medical rotas for different divisions within a busy healthcare environment. Candidates should have strong communication skills, attention to detail, and experience in a similar setting. The role also requires proficiency in Microsoft Office, especially Excel. This position supports high-quality patient care by effectively deploying staff and ensuring that services run smoothly.

Qualifications

• Experience in an NHS or similar healthcare setting.
• Previous experience in a customer-facing role.
• Ability to manage conflicting targets and priorities.

Responsibilities

• Manage and coordinate medical rotas for various divisions.
• Provide administrative support for medical staff.
• Ensure staffing for high-quality patient care.

Skills

Attention to detail

Interpersonal skills

Organisational skills

Communication skills

Ability to cope under pressure

Education

Educated to Degree level or equivalent

Tools

Microsoft Office (Excel, Word)

Job description

Job Summary

An exciting opportunity has arisen for a motivated individual to join the Medical Rota Team on a full time basis. We are looking for an enthusiastic person to join our friendly team to provide an efficient administrative and support service for Medical Workforce.

The role involves being responsible for the management, day-to-day staffing, and coordination via health roster of the medical rotas for various divisions. Assisting in the design, preparation and publication of rotas.

Main duties of the job: You must have good attention to detail together with the ability to prioritise your own work load to meet deadlines and show leadership and accountability for all issues pertaining to rotas.

You will have good interpersonal skills liaising with Senior Management and Medical Staff.

It is essential that the post holder be a competent user of Microsoft Office including Excel, you will be willing to adapt to change and learn new skills along with having a good knowledge of general administration and clerical procedures.

The post holder should possess excellent organisational and communication skills whilst having the ability to deliver high quality support for our service and customers.

The ability to remain calm under pressure, to work to tight deadlines and prioritise workload effectively is essential for this role.

The post holder will support the divisions to ensure the provision of high‑quality patient care by efficiently deploying appropriate staff.

The post is instrumental in supporting the creation, implementation and management of staffing rotas across WTWA Services. We actively encourage personal development and access to training and as a result your own structured personal development plan will support your future development.

About us

Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe – a great place to shape your career. With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year. Behind every patient cared for are people like you – keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike. At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high‑quality care and exceptional patient outcomes. Whether you’re just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others. At MFT, your role matters, your impact is real, and you’re part of something bigger from day one.

Details

• Date posted: 18 December 2025
• Pay scheme: Agenda for change
• Band: Band 4
• Salary: £27,485 to £30,162 a year per annum (pro rata)
• Contract: Permanent
• Working pattern: Part‑time
• Reference number: 349‑WTWA‑7690465‑RL3C
• Job locations: Wythenshawe Hospital, Manchester, M23 9LT

Job responsibilities

To find out more about the key responsibilities and the specific skills and experience you’ll need, take a look at the Job Description & Person Specification attachments under the Supporting Documents heading. So that you’re even more equipped to make an informed decision to apply to us, you’ll need to take time to read the Candidate Essentials Guide that sits with the Job Description and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information you’ll need to be aware of before you submit an application form.

Use of Artificial Intelligence (AI) in your application

Here at Manchester University NHS Foundation Trust, we’re proud to be ALL HERE FOR YOU for our patients, our communities, and each other. As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your application – especially personal statements and responses to role‑specific questions – is written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.

Diversity Matters

MFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.

Person Specification

Education / Qualifications

• Essential: Educated to Degree level or able to demonstrate an equivalent level of knowledge, skills and experience; evidence of continued professional development.
• Desirable: ILM Level 3.

Experience

• Essential: Office experience in the NHS/similar health care setting; previous experience in a customer‑facing role, delivering a high‑quality efficient service.
• Desirable: Previous experience of creating/managing medical rotas.

Skills

• Essential: PC/Microsoft Office literate with particular ability in Excel or Word; demonstrable verbal and written communication skills; able to concentrate on complex tasks and deal with interruptions caused by conflicting targets, priorities and timescales.

Knowledge

• Essential: Knowledge of the structure of junior doctor training in England; understanding of On Calls & Banding supplements; up-to-date understanding of current pressures of the NHS and staffing issues.
• Desirable: Knowledge of Electronic Staff Record system (ESR); in‑depth knowledge of Microsoft Office, in particular Word and Excel spreadsheets.

Aptitudes

• Essential: Ability to cope in a busy environment and under pressure; ability to use own initiative and respond to non‑routine and unpredictable situations; approachable; team player; flexible to meet the needs of the service; willingness to continually develop skills and knowledge.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name: Manchester University NHS Foundation Trust

Address: Wythenshawe Hospital, Manchester, M23 9LT

Employer's website: https://mft.nhs.uk/careers/