Research Governance Administrator

Cambridge University Hospital NHS Foundation Trust; Cambridge; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading NHS healthcare organization is looking for a Research Governance Administrator to provide comprehensive support to the Research Governance team. This role involves maintaining electronic study files, reporting performance metrics, and managing enquiries. Candidates should have significant administrative support experience, strong IT skills, and ability to handle sensitive information. The position offers a collaborative environment and opportunities for professional development, in line with the trust's mission of providing outstanding healthcare.

Benefits

On-site leisure facilities

Reduced cost bus travel

Subsidised parking

Qualifications

• Significant experience supporting senior staff in a busy office.
• Experience managing complex datasets with high accuracy.
• Knowledge of data protection and confidentiality in research.

Responsibilities

• Maintain accurate electronic study files and databases.
• Monitor and report research performance metrics.
• Draft clear and professional communications.

Skills

Advanced IT skills in Microsoft Office

Attention to detail

Excellent written and verbal communication

Interpersonal skills

Ability to analyse and interpret information

Education

NVQ Level 4 in Business Administration or equivalent

GCP certificate

Formal training in data management

Tools

Excel

Research management systems

Job description

Research Governance Administrator

The closing date is 04 January 2026

Research and Development is seeking a highly professional, comprehensive, and confidential Administrator to provide exceptional support to the Research Governance team in delivering safe, compliant and well‑managed research across the Trust. The role is central to maintaining accurate and up‑to‑date records for a wide portfolio of research studies, ensuring that key information, performance metrics and regulatory updates are collated, checked and recorded in a timely way.

Working as part of a busy office, you will manage a varied workload including maintaining electronic study files and databases, chasing and coordinating updates from research teams, preparing routine performance reports and responding to enquiries from internal and external stakeholders. The role requires excellent attention to detail, strong IT and data skills, and the ability to handle sensitive and confidential information with professionalism at all times while contributing positively to the wider R&D team.

Main duties of the job

• Maintain accurate electronic study files and research databases, ensuring timely entry, checking and updating of research study information.
• Collate, monitor and report research performance metrics and KPIs, chasing outstanding information from research teams and stakeholders.
• Manage a busy inbox and enquiries, drafting clear, professional communications and resolving or escalating complex queries appropriately.
• Plan and prioritise a varied workload, working independently and as part of the Research Governance team to meet tight deadlines.
• Use strong IT and data skills (particularly Excel and databases), excellent attention to detail, and confident written and verbal communication to support safe and efficient research governance.

About us

Our Trust

Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge. With over 13,000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people – patients, staff and partners. Recognised as providing "outstanding" care to our patients and rated "Good" overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here. CUH's values – Together – Safe, Kind, Excellent – are at the heart of patient care, defining the way all staff work and behave. The Trust provides accessible high‑quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

CUH is committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We value our differences and fully advocate and support an inclusive working environment where every individual can fulfil their potential. We want to ensure our people are truly representative of all the communities that we serve. We welcome applications for all positions in the organisation irrespective of people's age, disability, ethnicity, race, nationality, gender identity, sex, sexual orientation, religion or belief, marriage and civil partnership status, or pregnancy and maternity status or social economic background.

Job responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

Due to Home Office immigration rules, a full time permanent vacancy cannot be filled by individuals on a Student visa. Therefore, please be advised that if you are a Student visa holder, we will not be able to offer you a full time permanent contract unless you have:

• applied for a Graduate visa
• or you will have successfully completed your course and have applied for a Graduate visa before the anticipated start date of your employment
• or the Trust has agreed that they will Sponsor you as a Skilled Worker and you will complete your studies within 3 months of the anticipated start date of employment
• As per Home Office guidelines, please be aware that, unfortunately, the Trust is unable to offer sponsorship for this particular position.

The advert will close at midnight on 4 January 2026.

Interviews are due to be held on 14 January 2026.

Benefits to you

At Cambridge University Hospitals, we want to do all we can to support good working days. We offer development opportunities and a wide range of benefits, including on‑site leisure facilities, shopping concourse and day nurseries. Our good work programme currently includes providing reduced cost Stagecoach bus travel to and from Cambridge University Hospital site. Park and Ride bus journeys between Babraham Road and Trumpington sites are free, as is the route to and from Cambridge train station and our hospitals. We also subsidise the cost of parking on site for eligible staff.

On CUH campus, hot food is available 24/7 and at a reduced cost for colleagues. Recently we launched the first of our staff pod break spaces. Located in the Deakin Centre, we have a purpose‑created colleague‑only caf, with free tea and coffee, a break space and private outside area for colleagues to rest, refuel and recharge. Just one of the ways we are working hard to support good working days at CUH.

CUH is committed to assisting employees in achieving a good work‑life balance irrespective of role or personal circumstances. Flexible arrangements may include, but are not limited to, part‑time working, job‑share, term‑time working and flexible start and finish times.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given. In some cases, alternative working hours will be considered.

We welcome applications from the Armed Forces.

Person Specification

Qualifications

• Educated to NVQ Level 4 (or equivalent) in Business Administration, Information Management, or a closely related discipline
• GCP certificate
• Formal training in data management, databases or information governance

Experience

• Significant experience providing high quality administrative support in a busy office environment
• Proven experience of providing administrative support to senior members of staff and managing competing demands
• Strong administrative management skills including demonstrable effective communication, team working and experience inputting data
• Demonstrable experience managing and maintaining complex datasets or databases (for example research, clinical, or performance data) with a high degree of accuracy
• Experience working with performance metrics, KPIs or similar reporting requirements, including chasing updates and producing routine reports
• Experience working in a healthcare or higher education setting
• Experience working in a research governance, clinical research, or NHS research office environment
• Experience using research management systems (e.g. EDGE or similar)

Knowledge

• Working knowledge of data protection, confidentiality and document control in the context of handling research information
• Good understanding of how administrative processes and data quality underpin organisational performance reporting
• Practical knowledge of how to prioritise and organise own workload to meet multiple deadlines without close supervision
• Awareness of Good Clinical Practice, Research Governance Framework and NHS research study set up processes
• Understanding of the role of NIHR, HRA and other research stakeholders in NHS research performance monitoring

Skills

• Advanced IT skills in Microsoft Office, particularly Excel and Word, with proven ability to manage data and produce clear tables / reports
• High level of accuracy and attention to detail in data entry and document management, including maintaining electronic filing systems
• Excellent written and verbal communication skills, including drafting clear, professional emails and standard templates to a range of stakeholders
• Strong interpersonal skills with the ability to work effectively as part of a multi disciplinary team and to build constructive working relationships
• Ability to remain calm, organised and professional when working under pressure or to tight deadlines
• In depth knowledge of Excel or research management systems
• Ability to extract, analyse and interpret information from databases for trials / research report purposes

Additional Requirements

• The ability to understand and behave at all times, towards patients, visitors and colleagues according to the Trust values of Safe, Kind, Excellent.
• Demonstrates behaviours consistent with the Trust Values, including a strong customer service ethos toward researchers, colleagues and stakeholders
• Evident adaptability, willingness to learn, and openness to improving processes within own area of work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Cambridge University Hospital NHS Foundation Trust