Research Assistant

Stour Bay Partnership Limited; Greater London; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A well-established US law firm is seeking a recent graduate who is organised and eager to work in the library team. Responsibilities include managing data, supporting on-boarding processes, maintaining departmental resources, and assisting with financial management tasks. Candidates should be detail-oriented, independent, and capable of improving internal processes. The role is office-based four days a week with one day working from home.

Qualifications

• Must be highly organised and capable of working independently.
• Familiarity with library management processes is preferred.
• Ability to assist in improving processes and procedures.

Responsibilities

• Manage data and research resources effectively.
• On-board new joiners and process exits and returners.
• Maintain departmental processes regarding on-boarding.
• Support the password management system and troubleshoot login issues.
• Order and catalog new acquisitions for the library.
• Conduct basic company searches and fulfill book requests.

Skills

Organisational skills

Problem-solving

Attention to detail

Basic research skills

Education

Recent graduate

Tools

Database management systems

AI tools

Financial management software (Emburse)

Job description

Iamlookingforarecentgraduateorsomeonewholovesadministration,isreallyorganisedandkeentoworkwithinthefirm'slibraryteam.ThefirmareawellestablishedUSlawfirmandthehoursare9.30am-5.30pmworkingfourdaysintheoffice/onefromhome.Thefirmarelookingforcandidateswhomarewellorganisedandcanworkontheirowninitiative

MainResponsibilities

• Data&ResearchResourceManagement
• On-boardingnewjoiners;processingleavers,secondees,returnersfromparentalleave
• Managingonlineresourcesincludingpasswords&userlists
• Maintainingdepartmentalprocessesreon-boarding
• AssistingwiththeongoingimprovementofinternalprocessesandproceduresutilisingrelevanttoolsincludingAI
• DatabaseMaintenance
• Troubleshootinguserissueswithresourceloginsandaccess
• Supportingthepasswordmanagementsystem-creatingnewresources,enteringuserdetails,troubleshootingproblemsandrunningreports
• Maintainingdepartmentalportalpages
• Supportingandmaintainingthelibrarymanagementsystem–keepingrecordsaccurateandstandardised,creatingnewrecords,archivingoldsubscriptionrecords
• Acquisitions&FinancialManagement
• Ordering,cataloguingandrecordingnewacquisitions
• CollatingandprocessinginvoicesandmonthlyBarclaycardstatementusingEmburse,ouraccountssystem
• Monitoringongoingsubscriptions
• Troubleshootingandresolvingvendor/publisherproblems
• OperationalSupport
• Performingadministrativedutiessuchasshelving,circulation,stock-taking,resourceweedingacrossanumberofdepartmentallibraries
• Updatinglooseleaftitles
• Research&CurrentAwareness
• Answeringbasicenquiriesfromacrossthefirm–e.g.Companysearches(domesticandinternational)
• Fulfillingbookandarticlerequests
• Miscellaneous
• Undertakingdiscreteinformationorresourcerelatedprojectsasrequired