Rehabilitation Secretary

NHS National Services Scotland; Kirkcaldy; On-site; GBP 20,000 - 25,000; Full time

Job summary

A healthcare organization in Kirkcaldy is seeking an experienced secretary to provide administrative support for the Acute Allied Health Professions Physiotherapy Team at Victoria Hospital. The role requires excellent organizational and communication skills, proficiency in Microsoft Office, and at least 2 years of office experience. Responsibilities include minute-taking, preparing agendas, maintaining management systems, and effective communication within multidisciplinary teams. The organization promotes flexible working and values diversity and inclusion.

Benefits

Flexible working policies

Family-friendly policies

Support for disabled candidates

Qualifications

• 2+ years of experience working in an office environment.
• Knowledge of the healthcare sector is advantageous.
• Ability to prioritize workload and work on own initiative.

Responsibilities

• Provide secretarial and administrative support.
• Take minutes of staff meetings and prepare agendas.
• Maintain management systems and compile reports.
• Order equipment and manage invoicing.
• Communicate effectively with the physiotherapy teams.

Skills

Excellent organisation skills

Effective communication skills

Proficiency in Microsoft Office

Experience using databases

Ability to work under pressure

Teamwork skills

Education

Standard grade education

Job description

An experienced secretary is required to provide secretarial and administrative support to the Acute Allied Health Professions Physiotherapy Team within the Therapies and Rehabilitation Department at Victoria Hospital.

Responsibilities primarily include taking minutes of staff meetings, preparing agenda and follow up actions. Maintaining various management systems and compiling associated reports as required, equipment ordering and invoicing, communicating with the acute physiotherapy team and rehabilitation teams.

Educated to standard grade you must possess skills and competencies relevant to at least 2 years experience working in an office environment. Knowledge of Microsoft Office packages and experience of using databases is essential. Knowledge of healthcare sector and TrakCare is advantageous.

You will have excellent organisation and communication skills, able to prioritise your own workload, work on your own initiative as well as part of a multidisciplinary team. The ability to work under pressure and meet deadlines is essential.

For informal enquiries, please contact Diane Murray on 01592 643355 ext. 28426.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service.

As part of the pre-employment checks for a preferred candidate, NHS Scotland Boards will check your entitlement to work in the UK. It can be evidenced through a number of routes including specific types of visa as well as EU settled and pre-settled status. To find out more about these routes of permission, please refer to the GOV.UK website here.

For specific types of post, if you do not have the necessary eligibility to work in the UK, it might be possible (though not guaranteed) to secure sponsorship via a UK Skilled Worker/Health & Care Worker Visa. However, this is only possible if the employer is a licenced Sponsor, and if the post does not fall below the current minimum salary threshold or ‘going rate’. Further information on these criteria can be foundhere.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsoredBEFORE submitting your application form.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a "regulated role", your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.