Records Management Adviser

ELECTORAL COMMISSION; Greater London; Hybrid; GBP 40,000 - 50,000; Full time

Job summary

A public sector organization in the UK is looking for a Records Management Adviser to oversee the records management lifecycle, provide compliance guidance, and support teams with electronic information management. Candidates should have a strong background in records management and experience with Microsoft SharePoint. The role involves collaboration with various departments and contributing to high-profile projects that ensure trust and integrity in the democratic process.

Benefits

Flexible working and hybrid model

28-30 days annual leave

Civil Service pension scheme

Study support for professional qualifications

Ongoing learning and development opportunities

Qualifications

• Strong background in records and information management, ideally in the public sector.
• Experience in records management and document lifecycle processes.
• Knowledge of relevant legislation such as the Public Records Act and FOI Act.

Responsibilities

• Deliver guidance and training on compliance with legislation.
• Assist with appraisal and transfer of records to the National Archives.
• Oversee annual destruction of non-public records.

Skills

Records/Information Management

Microsoft SharePoint

Organisational skills

Collaboration

Education

Relevant qualification or equivalent experience

Tools

Microsoft Office 365

Job description

About the Electoral Commission

The Electoral Commission is the UK’s independent body overseeing elections and regulating political finance. Everything we do is about ensuring trust, participation, and integrity in the democratic process.

As we enter a bold new chapter under our five-year Corporate Plan, we are increasing our workforce and transforming how we plan and deliver core services. This post plays a central role in that journey.

About the Role

As a Records Management Adviser, you will work closely with the Records Lead to deliver a comprehensive records management service across the Commission. You’ll ensure records in all formats are managed throughout their lifecycle, provide training to staff, and help demonstrate compliance with statutory obligations as a public body and publisher.

Key responsibilities include:

• Deliver guidance and training on compliance with information legislation and records management principles.
• Assist with appraisal and transfer of records to the National Archives and other places of deposit.
• Oversee annual destruction of records outside the Public Records Act scope.
• Support teams in managing electronic information lifecycle in SharePoint and other systems.
• Ensure compliance with statutory publication duties and legal deposit requirements.

About the team

You’ll join the Digital Information, Technology and Facilities Team, working in a collaborative environment that values innovation and continuous improvement. The team is committed to helping the Commission meet its legal obligations while supporting staff to manage records effectively

Who we’re looking for

This role would suit someone with a strong background in records and information management, ideally in the public sector, and experience using Microsoft SharePoint/Office 365.

Essential skills and experience:

• Relevant qualification or equivalent experience in Records/Information Management.
• Experience in records management and document lifecycle processes.
• Knowledge of legislation such as the Public Records Act, Legal Deposit Library Act, and FOI Act.
• Strong organisational skills and attention to detail.
• Ability to work independently and collaboratively.

Why work for us?

You’ll gain exposure to high-profile projects, develop your expertise in records management, and contribute to the integrity of the democratic process. We offer:

We offer a strong total reward package, including:

• Flexible working and hybrid model (40% office minimum)
• 28 rising to 30 days annual leave + bank holidays
• Civil Service pension scheme (28.97% employer contribution)
• Study support for professional qualifications
• Ongoing learning and development opportunities
• Ride2Work, eye care vouchers and more

How to apply

We are committed to fair and inclusive recruitment. To help reduce unconscious bias and ensure all applicants are assessed solely on their skills, knowledge and experience, we use an anonymous recruitment process.

When applying, please provide an anonymised CV which omits your protected characteristics and any personally identifiable information:

Do not include:

• Your name, address, phone number, email or other contact details
• Your date of birth or age
• Gender, ethnicity, nationality or other personal identifiers
• A photo of yourself
• Remove educational dates as these are a clear indication of your age
• There is no requirement to include your primary education details.

Do include:

• Your employment history including employers and dates of employment
• Explanation for gaps in your history
• Your duties, responsibilities and achievements

If your CV contains personal details (such as your name or contact information), we will be unable to consider your application. Please double-check your documents before submitting, including the file name you use to save and upload your CV.

Supporting disabled applicants

The Electoral Commission is proud to be a Level 2 Disability Confident Employer. As part of this commitment, we aim to prioritise interviews for disabled applicants who meet the essential criteria listed in the job description.

There may, however, be occasions where it is not practicable or appropriate to interview all disabled applicants who meet the essential criteria. For example, during periods of exceptionally high application volumes or seasonal recruitment activity, the Commission may need to limit the overall number of interviews offered to both disabled and non-disabled applicants.

If you have a disability and would like to be considered under this commitment, please indicate this when you apply. We also welcome requests for reasonable adjustments at any stage of the recruitment process or within the workplace.

Key dates:

• Application deadline: Sunday 24th January 2026 (23:59).
• Interviews (1st stage): Week commencing 2nd February 2026.
• Interviews (2nd stage): Week commencing TBC.

Applicants applying for a London-based role should expect to attend interviews in person. For applicants in devolved nations, interviews may be conducted virtually via Microsoft Teams.