Receptionist and Administrative Assistant

Opportunitiesthe Harris Federation; City Of London; On-site; GBP 20,000 - 25,000; Full time

Job summary

A local primary academy is seeking a dedicated Administrative Assistant to provide prevalent administrative support. The ideal candidate will have strong clerical experience, good numeracy and literacy skills, and a knack for welcoming visitors and maintaining records. This role promises a supportive work environment focused on the welfare of children and includes various clerical tasks essential for effective school operation.

Benefits

Competitive rewards and benefits package

Career development opportunities

Pension scheme with generous contributions

Qualifications

• Minimum of two years of school office experience.
• Experience in general clerical, administrative, and financial work.
• Ability to maintain manual and computerized records.

Responsibilities

• Representing the Academy professionally to visitors and callers.
• Coordinating academy admissions and associated tasks.
• Providing general administrative support and clerical duties.

Skills

Good numeracy skills

Good literacy skills

Reception duties experience

Clerical/administrative work experience

Knowledge of safeguarding procedures

Education

NVQ2 or equivalent qualification

Job description

Overview

Harris Primary Academy Croydon is an inclusive primary academy in Croydon for children aged three to eleven. We provide a happy, caring and supportive environment focused on achieving the best possible outcomes for our children. SummaryLooking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Croydon as Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

Responsibilities

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Co-ordination of academy admissions and in year admissions
• Administration for wraparound
• Assist with pupil first aid/welfare duties
• Assist in arrangements for school trips and events
• Providing general clerical/admin support
• Maintaining manual and computerised records
• Producing lists, information and data as required
• Typing, word processing and other IT based tasks
• Sorting and distributing mail
• Ensuring reprographics requests are fulfilled on time
• Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
• Maintaining stock and supplies, cataloguing and distributing as required
• Assisting in ordering uniform
• Providing general advice and guidance to staff, pupils and others
• Undertaking general financial administration e.g. processing orders

Qualifications & Experience

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum of two years\' school office experience
• Experience of general clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

Rewards and Benefits

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.

Safeguarding

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.