Receptionist

Acorn Recruitment; Portsmouth; On-site; GBP 40,000 - 60,000; Part time

Job summary

A recruitment agency is looking for a professional Part-Time Receptionist in Portsmouth to ensure smooth site operations. The role includes welcoming visitors, handling calls, managing contractor records, and providing support to a Facilities Team. Applicants should demonstrate strong communication skills, attention to detail, and proficiency in Microsoft Office and management software. This role offers part-time hours from Monday to Friday, 8am-12:30pm.

Benefits

Professional reception environment

Potential for additional responsibilities

Qualifications

• Previous experience in a receptionist or administrative role.
• Adaptability, reliability, professionalism, and strong team orientation are required.
• Excellent attention to detail is crucial.

Responsibilities

• Welcome visitors and issue access badges or site cards.
• Answer incoming calls and support emergency response.
• Manage contractor control processes and maintain records.
• Provide administrative support to the Facilities Team.

Skills

Strong communication skills

Highly organised

Proficient in Microsoft Office

Customer-focused approach

Ability to work independently

Tools

Outlook

SAP

Maintenance management software (Shire)

Job description

Part‑Time Receptionist

Walton Road | Monday to Friday, 8am-12:30pm (22.5 hours per week) | Part‑Time | £13.59 per hour

Introduction

Acorn by Synergie is recruiting for a professional and organised Receptionist to join our client on a part‑time basis. This role is essential in ensuring the smooth operation of the site reception, providing excellent customer service to visitors, contractors, and staff, while supporting the Facilities Team with key administrative tasks.

Key Duties

• Welcome visitors and contractors, issue access badges or site cards, contact hosts, and support general reception duties.
• Answer and transfer incoming calls, make tannoy announcements, and support emergency response procedures when required.
• Authorise site entry for delivery drivers and monitor site activity using the CCTV system.
• Manage contractor control processes including inductions and verification of documentation.
• Request and track contractor documentation and maintain contractor‑related records.
• Use maintenance management software such as Shire to support planned maintenance activities.
• Carry out general administrative tasks including overtime list management, arranging ad hoc security cover, key and access control, and handling post distribution.
• Provide administrative support to the Facilities Manager and Facilities Team Leader.
• Create and manage purchase requisitions for reactive and breakdown maintenance tasks.

Requirements

• Strong communication skills with a customer‑focused approach.
• Highly organised with excellent attention to detail.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office, Outlook, SAP, and maintenance management systems such as Shire.
• Adaptability, reliability, professionalism, problem‑solving ability, and strong team orientation.
• Previous experience in a receptionist or administrative role.

What We Offer

• Part‑time working hours Monday to Friday, 8am-12:30pm.
• Opportunity to work in a professional reception environment supporting a busy Facilities Team.
• Potential for additional responsibilities in line with business needs.

Interested?

To apply, please submit your CV via Indeed or contact Acorn by Synergie for more information.

Acorn by Synergie acts as an employment business for the supply of temporary workers.