Radiology Secretarial Coordinator

NHS; York and North Yorkshire; On-site; GBP 20,000 - 30,000; Part time

Job summary

A healthcare trust in the UK is seeking a part-time Radiology Secretarial Coordinator in York. The role involves managing administrative tasks and supporting medical staff operations while ensuring high-quality patient care. Candidates should possess good educational standards, typing skills, and experience with patient administration systems. This position requires excellent communication and organizational skills, along with an understanding of medical terminology.

Benefits

Access to NHS Pension Scheme

Generous annual leave

Learning and development opportunities

Cycle to Work scheme

Qualifications

• 5 GCSEs or equivalent including English and Maths at grade C or above.
• Experienced in administration with a Diploma/NVQ level 4 or equivalent.
• Proficient in using IT systems to extract data.

Responsibilities

• Coordinate senior and junior medical staff within Radiology.
• Administer booking for conferencing facilities.
• Manage workflow for outsourcing of radiology reports.

Skills

Excellent keyboard skills

Proficiency in Microsoft Word, Excel, PowerPoint, Outlook

Excellent communication and interpersonal skills

Organising and managing workload

Attention to detail and accuracy

Education

Good standard of education (5 GCSEs including English and Maths at grade C or above)

Typing skills to RSA level 3 or equivalent

Diploma/NVQ level 4 in administration or equivalent

Tools

Patient administration systems

Job description

York and Scarborough Teaching Hospitals NHS Foundation Trust

Radiology Secretarial Coordinator

Closing date: 04 December 2025

We are looking for a part time Secretarial Coordinator in York to work Monday and Friday as part of the multidisciplinary team within the radiology department taking a lead role in providing a full and comprehensive PA and secretarial service to designated Consultants and their teams. They will coordinate and manage the multidisciplinary team meeting data relating to the radiology service.

The post holder must ensure the provision of high quality patient care by efficiently deploying senior & junior medical staff in the Radiology Departments by coordinating the Medical Rota. This will involve close liaison with junior doctors, consultants and management teams.

They will be available as a first point of contact for all day-to-day issues affecting medical staff cover. The post holder will be the first point of contact for Doctors to inform the directorate that they will be absent from work. This will involve receiving notification of problems and initiating all necessary actions with the relevant people.

The post holder will actively manage the daily operation and organisation of the Soliton reporting worklists. Taking proactive action to manage reporting wait times, expedite urgent results and report urgent findings to referrers by telephone.

Main duties of the job

The post holder will be responsible for the co-ordination of senior & junior medical staff across Radiology. Specifically, the post holder will compile and disseminate rotas for the medical staff and act as a single point of contact for doctors for this purpose.

Liaise on any sensitive issues, such as sickness absence, compassionate leave or other sensitive information that the post holder has been made aware of. This should be done in a timely manner with the Management Team.

• Administer booking for conferencing facilities
• Manage availability of duty radiologist to provide an acute service for trauma patients in the emergency department
• Manage workflow for outsourcing of radiology reports to contracted reporting companies, ensuring all records are sent, reported and updated on CPD and Soliton, to maintain reporting turnaround times
• Ensure that all cases have the appropriate detailed information available for multidisciplinary team meetings
• Manage and interrogate the Soliton computer system to create and provide reports
• Utilise Soliton reports to monitor daily reporting worklists
• Facilitate, plan, and organise meetings coordinating staff groups, managing invites and facilities

About us

We offer a range of benefits to support our staff including:

• Access to the NHS Pension Scheme, generous benefits on retirement, lump sum and pension for dependants
• 27 days holiday rising to 33 days (depending on NHS Trust service)
• Generous relocation package up to 30% of salary (capped at £18k) for hard to fill positions where relocation is required. Discuss with recruiting department/manager.
• Paid and unpaid leave covering emergency and planned leave
• Confidential advice and support on personal, work, family and relationship issues, 24/7, from Employee Assistance Programme
• NHS Car Lease scheme and Cycle to Work scheme
• Extensive learning and development opportunities
• Discounts on restaurants, getaways, shopping, motoring, cinema and finance from various providers

For further information on the range of benefits, please visit the Trust's dedicated Staff Benefits pages.

Job responsibilities

Please note that if a high number of applications are received this advert may close early. Submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values co-developed with staff: kind, open and pursue excellence. We aim to develop a more diverse workforce, truly representative of our communities. Applications from all backgrounds are encouraged. If we can make our application process more accessible, contact [e-mail].

We consider flexible working requests from the start of employment. Some roles may not support this but we will try to be supportive. Speak to recruiting manager named in this advert for your requirements.

Armed Forces Friendly Employer

We hold the Gold Award from the Defence Employer Recognition Scheme, supporting SAIBRE and reservists. We have a statement of intent to support all Defence personnel in employment.

Qualifications

• Good standard of education (5 GCSEs or equivalent including English and Maths at grade C or above)
• Typing skills to RSA level 3 or equivalent experience
• Diploma/NVQ level 4 or equivalent qualification or experience in administration

Experience

• Proven experience in the use of patient administration systems or other customer information systems
• Understanding of medical terminology through experience
• Logical reasoning and data analysis skills
• Ability to interpret and apply guidelines under pressure and meet tight guidelines
• Proven experience in using IT to extract data
• Understanding of confidentiality and Data Protection Act
• NHS experience
• Knowledge of national guidelines and targets for radiology and cancer detection
• Cancer specific radiology medical terminology
• Knowledge of PACS (picture archiving computer system)

Aptitude & Personal Qualities

• Self motivated
• Reliable, flexible and adaptable
• Ability to use initiative
• Ability to stay calm and focused
• Creative and innovative
• Flexible approach to hours of work

Skills

• Excellent keyboard skills, proficiency in Microsoft Word, Excel, PowerPoint, Outlook
• Demonstrable skills in organising, managing and prioritising own workload
• Excellent communication and interpersonal skills, written and verbal
• Time management skills & ability to work within deadlines
• Analytical and problem solving ability
• Ability to manage multiple tasks, plan and prioritise a busy workload
• Attention to detail and accuracy

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exemptions Order) 1975 and will require a submission for Disclosure to the Disclosure and Barring Service (formerly CRB) to check for any previous criminal convictions.

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust