Purchase to Pay Officer

Cpl Healthcare; Newry; On-site; GBP 80,000 - 100,000; Full time

Job summary

A professional staffing company is seeking a Purchase to Pay Officer in Newry. This temporary full-time role involves managing financial transaction processing, maintaining supplier records, and ensuring compliance with Council policies and audit requirements. The ideal candidate should have experience in a financial environment, strong organizational skills, and a great attention to detail while using financial systems. The position offers a pay rate of £15.74 per hour.

Qualifications

• Experience working in a financial or purchase-to-pay environment.
• Experience using financial systems with accurate data input.
• Knowledge of financial controls and audit requirements.

Responsibilities

• Administer Purchase to Pay systems and process invoices.
• Provide advice on purchase orders and payment processes.
• Prepare weekly payment runs and maintain supplier records.

Skills

Experience in financial transaction processing

Strong organizational skills

Communication skills

Attention to detail

Tools

Pecos

SUN

Vision

Konducta

Job description

Flexsource NI are recruiting for a Purchase to Pay Officer in the Newry area on a temporary full time basis, paying £15.74 per hour

Job Purpose

The Purchase to Pay Officer will support the Purchase to Pay Supervisor in delivering an efficient, accurate and compliant Purchase to Pay (P2P) service. The post holder will provide a comprehensive financial service that meets the operational needs of the Council, regulatory bodies and statutory agencies, ensuring all transactions are processed in line with Council policies and audit requirements.

Responsibilities

• Administer the Council’s Purchase to Pay systems, including raising purchase orders, processing PO and non-PO invoices, and maintaining accurate cost coding.
• Provide advice and support to staff on purchase orders, payments and system use via the P2P helpdesk.
• Process creditor payments for Revenue and Capital expenditure in line with Council policies and audit regulations.
• Maintain and review supplier records, purchase ledgers and approval workflows, ensuring data accuracy and compliance.
• Operate BACS, manual payments and imprest systems, including reconciliations of bank and petty cash accounts.
• Prepare weekly payment runs, bank lodgements and income summaries across Council departments.
• Administer subsistence payments, CIS deductions, VAT information and pro‑forma invoices.
• Produce financial reports, journals, accruals and month‑end/year‑end information as required.
• Liaise with internal and external stakeholders, including suppliers, contractors, auditors and Council departments.
• Support service delivery through training, supervision, compliance, record‑keeping and deputising for the Purchase to Pay Supervisor when required.

Essential Requirements

• Experience working in a financial, accounting or purchase‑to‑pay environment, processing a high volume of financial transactions.
• Experience using financial or purchase-to-pay systems, with accurate data input and reporting.
• Knowledge of financial controls, audit requirements and governance procedures.
• Strong organisational, communication and stakeholder‑liaison skills, with a high level of accuracy and attention to detail.

Desirable Criteria

• Experience of working within a local government or public‑sector finance environment.
• Experience using systems such as Pecos, SUN, Vision, Konducta or similar financial systems.
• Knowledge of BACS payments, VAT returns or Construction Industry Scheme (CIS) administration.
• Experience of training, mentoring or supervising staff.

Apply today, or for more information contact Ciaran at Flexsource.