Purchase Ledger Clerk (Payments Team)

Wearemapp; London; On-site; GBP 27,000 - 29,000; Full time

Job summary

A leading property management specialist in London is seeking a Purchase Ledger Clerk to manage supplier payments and process invoices. The ideal candidate has at least one year of related experience, especially with Yardi systems, and demonstrates strong problem-solving skills and attention to detail. This full-time role offers a salary between £27,000 and £29,000 annually, with standard working hours from 9am to 5:30pm on weekdays.

Qualifications

• 1 year of experience in a similar role.
• Experience working in a high-volume customer service and investigation environment.
• Experience of working with Yardi.

Responsibilities

• Manage the end-to-end supplier payment process.
• Process approximately 155,000 invoices annually.
• Create and upload daily payment files for approved invoices.
• Investigate and action any supplier refunds.
• Handle urgent payment requests on demand.
• Generate weekly Supplier Aged Creditor reports.
• Liaise with suppliers to resolve payment issues.

Skills

Payment processing

Supplier communication

Problem solving

Attention to detail

Tools

Yardi

TRAMPS

Job description

Overview

Title : Purchase Ledger Clerk (Payments Team)

Team : Purchase Ledger

Location: MAPP London Workspace

Employment Type: Full Time

Compensation: £27,000 - £29,000 / year

MAPP is the UK's leading specialist in commercial property and asset management, with over £30bn+ of property under management for a variety of UK and overseas Fund Managers, REITs and other property owners. MAPP believes that property management can be a force for good and seeks to deliver value for clients, occupiers, and communities.

Role Summary / Purpose and Scope

An opportunity has become available for a Purchase Ledger Clerk (payments Team) to be based in London. The successful candidate will work alongside the Head Of Purchase Ledger and the wider PL team ensuring the efficient and accurate response to all types of purchase ledger queries.

Responsibilities

• Responsible for managing the end-to-end supplier payment process across 4 different property management systems (TRAMPS, Yardi-Schroders, Yardi JPM, Yardi AFIAA) with weekly and fortnightly payment runs averaging 25 runs a month
• Process approximately 155,000 invoices annually through the P2P system into relevant property management systems (TRAMPS, Yardi JPM, Yardi AFIAA, Yardi Schroders) submitted as per internal SLAs and Supplier agreements, addressing any errors
• Create and upload daily payment files for approved invoices, internal corporate fee invoices and internal corrections from the Client Accounting Team into the relevant property management system; reconcile files and resolve queries
• Review, investigate and action any supplier refunds on the daily payments account bank reconciliation; ensure items are fully reconciled within the internal SLA of 30 days
• Handle urgent payment requests on demand from the business in accordance with authorisations and SLAs (averaging 10-12 per month)
• Generate and review weekly Supplier Aged Creditor reports for the 4 property management systems; investigate and resolve outstanding items
• Collaborate with other areas of the Purchase Ledger team to resolve internal queries and issues
• Liaise with suppliers and internal stakeholders to manage and resolve payment related issues via verbal and written communication
• Regularly update standard operating procedures within the Supplier Payments team
• Collaborate with Client Accountants to participate in internal projects to reduce invoice volumes related to sold properties or those on hold

Values & Behaviour

• Exhibition of MAPP Values: Avoid Ambiguity, Appreciative, Adventurous, Authentic and Accountable
• Self-management including initiative, proactivity and meeting deadlines
• Embracing Change including Technology
• Engaging with the Big Picture
• Great service delivery including partnership with internal and external individuals and clear written and verbal communication
• Achieving Results and Prioritising Work
• Innovative Solutions and Problem Solving
• Developing Self and Others and willingness to Learn

Experience and Salary

• 1 year of experience in a similar role
• Experience working in a high-volume customer service and investigation environment
• Experience of working with Yardi

Working Hours: 9am - 5.30pm Monday - Thursday and 9am - 5pm Friday

Salary: £27,000 to £29,000 per annum, depending on experience.