Purchase Ledger Clerk

3 Point Recruitment Ltd; England; On-site; GBP 28,000 - 32,000; Full time

Job summary

A recruitment agency in the United Kingdom seeks a Purchase Ledger Clerk for a Coventry-based business. The successful candidate will manage invoice processing, maintain the purchase ledger, and work closely with the Finance Manager. Ideal applicants will have experience in accounts payable roles, attention to detail, and strong Excel skills. A supportive employer offers a salary range of £28-32k depending on experience, promoting ongoing staff development.

Benefits

Competitive salary

Supportive development environment

Qualifications

• Experience in a purchase ledger or accounts payable role, preferably in construction.
• Strong understanding of invoice processing and payment procedures.
• Ability to manage deadlines and prioritize workloads.

Responsibilities

• Process and reconcile high volumes of purchase invoices accurately.
• Maintain the purchase ledger and prepare payment runs.
• Liaise with suppliers to resolve invoice queries.

Skills

Invoice processing

Supplier reconciliation

Payment procedures

Strong attention to detail

Communication skills

Tools

Xero

Excel

Job description

Job Description

3 Point Recruitment are recruiting a Purchase Ledger Clerk for a business based in Coventry.

Working in a small, close knit team, you will be working alongside the Finance Manager & responsible for keeping the Purchase Ledger maintained, up to speed and accurately processed.

Requirements

• Process and reconcile high volumes of purchase invoices accurately and in a timely manner
• Match, batch and code invoices, ensuring compliance with internal controls and industry standards
• Maintain the purchase ledger, ensuring all supplier accounts are up to date
• Prepare and process weekly / monthly payment runs
• Reconcile supplier statements and resolve discrepancies promptly
• Liaise with suppliers and internal teams to resolve invoice queries
• Assist with month-end close procedures and reporting
• Ensure all financial records are maintained in accordance with company policies and audit requirements
• Support the wider finance team with ad hoc tasks as required

Suitable Candidates Will Have / Be

• Experience in a purchase ledger or accounts payable role (construction sector experience desirable)
• Strong understanding of invoice processing, supplier reconciliation and payment procedures
• Ideally have experience of using Xero previously but this isn't essential
• Solid Excel skills and strong attention to detail
• Ability to manage deadlines and prioritise a busy workload
• Excellent communication skills and a proactive approach to problem-solving

Benefits

• A salary range of £28-32k depending on experience
• A supportive employer who is keen for their staff to continue developing & learning

Requirements

Proactively manage debtor ledgers across group companies, ensuring timely collection of outstanding balances Monitor aged debt and implement effective recovery strategies while maintaining strong client relationships Liaise with operational teams to resolve payment disputes promptly Issue reminders, statements, and formal debt recovery notices in line with company procedures Progress debt recovery cases through to final legal action, including court proceedings where necessary and enforcement Maintain processes in line with FCA regulations and rules on debt recovery Prepare regular debtor reports, including aged debt analysis, collection performance, and cash flow forecasting inputs Highlight risk accounts and upscale problem debts to the Finance Business Partner or Financial Controller Build strong relationships with clients to encourage prompt payment while balancing commercial and regulatory considerations Work with external agencies, where required, to recover overdue debts in a professional and compliant manner