Property Administrator

Deverell Smith Recruitment Ltd; Ruislip; On-site; GBP 30,000 - 35,000; Full time

Job summary

A leading property management firm is seeking a Property Administrator in Ruislip to manage a diverse portfolio of over 100 residential and commercial properties. The role requires excellent organisational and communication skills, as well as a detail-oriented approach. Ideal candidates will have prior experience in property administration and be proactive problem-solvers. This is a full-time, permanent position offering a salary of approximately £30-35,000.

Qualifications

• Previous experience in property administration or management.
• Commercial mindset with understanding of rental values.
• Basic understanding of financial statements.

Responsibilities

• Manage administration with external agencies of a mixed-use property portfolio.
• Act as the main point of contact for lettings agents.
• Monitor rental income and ensure timely payments.
• Maintain and update the internal database.
• Coordinate maintenance works and resolve tenant queries.

Skills

Organisational skills

Communication skills

Negotiation skills

Problem-solving skills

Attention to detail

Time management

Familiarity with database systems

Microsoft Office knowledge

Job description

Overview

Property Administrator - Residential & Commercial Portfolio

Location: Ruislip
Full-Time | Permanent
Salary: Approx £30-35,000
Start Date: ASAP

Are you an organised and proactive property administrator looking to take the next step in your career?

We're seeking a Property Administrator to support the day-to-day management of a diverse portfolio of over 100 residential and commercial properties. This is a key role that blends operational oversight with financial admin - perfect for someone who\'s detail-oriented, commercially aware, and confident liaising with agencies and tenants alike.

Responsibilities

• In this fast-paced and varied position, you\'ll:
• Manage the administration with external agencies of a mixed-use property portfolio (residential and commercial).
• Act as the main point of contact for lettings agents regarding maintenance, rent queries, check-ins, and check-outs.
• Monitor rental income and ensure all payments are received on time, following up on arrears where necessary.
• Maintain and update the internal database, tracking key information such as rent review dates, insurance details, and tenancy deposits.
• Coordinate maintenance works and resolve tenant queries or complaints efficiently.
• Oversee tenancy renewals and end-of-tenancy processes, ensuring rental values remain competitive.
• Reconcile monthly tenancy statements with bank statements.
• Liaise with relevant parties to manage mortgage and lease renewals.
• Assist with financial reporting, including preparing annual profit and loss statements for self-assessment and tax return purposes.
• Support with a range of ad hoc technical and administrative tasks as required.

What We're Looking For

• Previous experience in property administration, management, or a similar role.
• Excellent communication and negotiation skills.
• A commercial mindset with an understanding of market rental values.
• Strong organisational and time management abilities.
• A keen eye for detail and a proactive approach to problem-solving.
• Good knowledge of database systems and Microsoft Office tools.
• A basic understanding of financial statements and profit/loss accounts.

Why Apply?

• Manage a large and varied portfolio - no two days are the same.
• Gain exposure across both residential and commercial property management.
• Work in a collaborative and fast-moving environment.
• Play a key role in ensuring operational efficiency and financial accuracy.

Please reach out for further information