Property Administrator

Cobalt Consulting (UK) Ltd; City Of London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A global real estate brand in London is looking for a Property Administrator to assist the management team in day-to-day operations at a prestigious office tower. Candidates should have experience in property administration, strong IT skills, and a proactive mindset. This role involves maintaining documentation, managing invoices, and supporting compliance processes. The opportunity offers a dynamic work environment at a leading real estate firm.

Qualifications

• Experience as a Property and/or Facilities Administrator.
• Prior experience in a fast-paced environment.
• Good understanding of tenant/landlord environments.

Responsibilities

• Maintaining internal workflow systems and team documentation.
• Logging and tracking reactive and planned works.
• Managing purchase orders and invoices.

Skills

Excellent communication skills

Proactive mindset

Strong IT skills

Tools

Excel

Outlook

Word

Job description

Overview

Cobalt is delighted to be supporting a global real estate brand in the search for a Property Administrator to support the day-to-day operations at one of the City of London's newest office developments.

This is an exciting opportunity to join the on-site management team of a world-class building at the heart of the Square Mile. The successful applicant will act as the backbone of the team's administration, providing vital support across service delivery, reporting, and compliance, while being the go-to point of contact for queries, communication, and coordination.

As the Property Administrator, you\'ll play a crucial role in ensuring that internal processes, records, and reporting tools are up to date and functioning efficiently. You\'ll also support the General Manager and wider Building Management Team with everything from invoicing and service desk tracking to contractor coordination and hospitality logistics.

Responsibilities

• Maintaining internal workflow systems and team documentation
• Logging and tracking reactive and planned works in the service desk
• Coordinating contractor access and supporting compliance platforms
• Managing purchase orders, invoices, and expenditure logs
• Supporting service charge reconciliation processes and audit trails
• Taking minutes at team and contractor meetings and tracking follow-up actions
• Preparing management reports and assisting with electronic presentations
• Coordinating stationery, hospitality, and general office resources
• Liaising with suppliers, occupiers, and support services as needed
• Assisting with sustainability data reporting and contractor engagement

Qualifications

You'll be an experienced Property and/or Facilities Administrator with excellent communication skills, confidence with IT systems, and a proactive mindset. You're the type of person who likes to stay two steps ahead, keep things tidy, and make the team around you more effective through your support.

You'll need prior experience in a fast-paced environment such as real estate, property, facilities, or professional services. Strong IT skills (including Excel, Outlook, and Word) are essential, and you'll need to be comfortable formatting reports, managing data, and juggling competing deadlines.

A good understanding of tenant/landlord environments, or previous exposure to property or FM operations, would be a real bonus.

About the role

This is a chance to join a high-performing, close-knit team at one of London\'s most prestigious office towers - supporting the operations of a building that sets the standard for sustainability, technology, and occupier experience.

If you are interested in this role, please apply online immediately as this role may interview and appoint before the closing date of this advert