Projects Assistant

GET STAFFED ONLINE RECRUITMENT LIMITED; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A dynamic recruitment firm in Greater London is seeking a proactive Projects Assistant to coordinate scheduling, manage projects, and deliver administrative support. The ideal candidate will have strong organisational skills, thrive under pressure, and possess exceptional communication abilities. In this role, you will handle multiple priorities and support senior executives and clients. Benefits include 25 days holiday, hybrid working, and private health insurance.

Benefits

25 days holiday

Hybrid working

Private health insurance

Regular learning and development opportunities

Qualifications

• Detail-oriented professional thriving in a fast-paced environment.
• Experience managing multiple priorities simultaneously.
• Capable of interacting confidently with a wide range of stakeholders.

Responsibilities

• Coordinating complex scheduling and calendar management for interviews.
• Acting as Project Manager for multiple searches concurrently.
• Performing ad hoc and administrative duties as required.

Skills

Exceptional written and verbal communication skills

Strong organisational abilities

Proficiency in scheduling software

Strong project management skills

Problem-solving skills

Tech-savvy

Tools

Outlook

Google Calendar

Calendly

Job description

Since its launch in 2014, our client has transformed the way organisations bring the best people onto their boards. By combining technology with human insight, they disrupt traditional search methods to deliver stronger and more diverse shortlists for every role.

About the Role

Our client is looking for a highly proactive and organised Projects Assistant to join their hardworking and dynamic team. In this key role, you will be responsible for coordinating complex scheduling and calendar management, project management, responding to client and candidate queries and administrative support.

This role is perfect for someone who is a detail-oriented professional who thrives in a fast-paced environment and excels at juggling multiple priorities. You will ideally be someone who has worked at volume and at pace with significant scheduling experience.

Your Key Responsibilities

• Coordinating complex scheduling and calendar management for candidate interviews with board members and senior executives.
• Acting as Project Manager for multiple searches at once (30 – 40), keeping track of timelines and deliverables, and responding to client and candidate enquiries.
• Other ad hoc and administrative duties as required.

Skills and Experience Required

• Exceptional written and verbal communication skills; Confident and professional in dealing with a wide range of stakeholders.
• Strong organisational and multitasking abilities, with proven capacity to manage multiple priorities simultaneously.
• Proficiency in calendar management tools and scheduling software (e.g. Outlook, Google Calendar, Calendly).
• Strong project management skills with attention to detail and ability to meet tight deadlines.
• Problem-solving skills and ability to think on your feet.
• Friendly, approachable, and service-driven, with a genuine desire to help people.
• Tech-savvy, with the ability to quickly learn and adapt to new systems.

Personal Attributes

• Conscientious and reliable.
• Calm under pressure and able to manage multiple tasks at once.
• Tenacious, with a positive, can-do attitude.
• Professional, personable, and a natural communicator.

In addition to a great environment, you will receive the following benefits

• 25 days holiday – office closed over Christmas and bank holidays.
• Hybrid working.
• Private health insurance with mental health and dental coverage, and 24/7 access to a private GP.
• Regular learning and development opportunities.