Projects Administrator

Alaska Black; Saltaire; On-site; GBP 28,000 - 32,000; Full time

Job summary

A family-run distributor in the UK is seeking a Project Administrator to support their off-site fabrication division. The role involves coordinating between design, engineering, clients, and subcontractors, ensuring accurate documentation, and utilizing Microsoft Office and bespoke CRM systems. This position offers a salary range of £28,000 – £32,000, a supportive company culture, and a generous benefits package including holidays and pension contributions.

Benefits

Pension: 3% employer / 5% employee

20 days annual leave plus birthday off

Friendly, supportive company culture

Qualifications

• Experience in a similar administrative role is preferred.
• Ability to manage documentation and maintain systems effectively.

Responsibilities

• Act as the key support link between design, engineering, clients, and subcontractors.
• Ensure all documentation is accurate and up to date.
• Maintain and update internal systems.
• Coordinate administrative processes across multiple stakeholders.

Skills

Excellent organisational skills

Attention to detail

Effective communication

Tools

Microsoft Office Suite

Bespoke CRM system

Job description

Location

Office-based – HQ in Shipley

About the Company

We’re partnering with a well‑established, family‑run distributor of mechanical, electrical, and HVAC equipment to recruit an Project Administrator for their growing UK team.

With over 40 years in the industry and an annual turnover of £8M–£10M, this business is renowned for its exceptional customer service, product expertise, and strong supplier relationships. They serve mechanical and electrical contractors and HVAC professionals nationwide, offering a flexible, responsive service within a supportive, family‑style culture.

The Role

This is an exciting opportunity to join a newly established off‑site fabrication division that is set for continued growth.

As Project Administrator, you will act as the key support link between design, engineering teams, clients, and subcontractors. Your responsibilities will include:

• Ensuring all documentation is accurate and up to date
• Maintaining and updating internal systems
• Coordinating administrative processes across multiple stakeholders
• Using Microsoft Office Suite and a bespoke CRM system to manage workflows

This role requires excellent organisational skills, attention to detail, and the ability to communicate effectively across departments.

Package & Benefits

• Salary: £28,000 – £32,000
• Hours: 40 hours per week (8:00 AM – 5:00 PM)
• Pension: 3% employer / 5% employee
• Holidays: 20 days annual leave (rising 1 extra per year worked to 25) + your birthday off + statutory holidays
• Friendly, supportive company culture with a personal touch