Project Support Administration Assistant

Smile Together; Bodmin; On-site; GBP 27,000; Full time

Job summary

A community-focused dental organization in Bodmin seeks a full-time Project Support Administration Assistant. The candidate will provide vital administrative and coordination support to the Project Manager, ensuring effective project delivery and governance. This role involves managing project documentation, scheduling meetings, and acting as a point of contact for project queries. Ideal for those passionate about improving community health and wellbeing, the position offers a chance to make a meaningful impact.

Benefits

27 days paid annual leave plus bank holidays

Occupational pension scheme

Extra paid day off for birthday

Health and Wellbeing support

Qualifications

• Experience providing administrative support in an office or project environment.
• Ability to coordinate tasks and organize meetings effectively.
• Strong written and verbal communication skills.

Responsibilities

• Provide day-to-day administrative support across multiple projects.
• Organize project meetings, including agendas and minutes.
• Maintain accurate project files and trackers.

Skills

Administrative support

Coordination

Organizational skills

Communication

Job description

Project Support Administration Assistant

WereHiring a Full-Time Project Support Administration Assistant

LocationHarleigh Road Dental CentreSalary: £26,299.63 per annualClosing Date: 6th January 2026

InterviewDate: 16th January 2026

Areyou passionate about helping others and making a real difference? Do you wantto be part of a team where your work truly impacts your community, theenvironment, and the future of healthcare? Then Smile Together is the place foryou!

What are we looking for?

Werelooking for a Project Support Administration Assistant to join Smile TogetherDental CIC, providing dedicated administrative and coordination support to ourProject Manager and wider commercial team.

Thisis a fantastic opportunity to play a key role in delivering meaningful projectsthat support community and routine dental services across Cornwall and theIsles of Scilly.

AsProject Support Administration Assistant, youll provide project-specificadministrative and coordination support to the Project Manager, helping ensureprojects are well organised, well governed and delivered effectively.

Youllbe involved across the project lifecycle, supporting planning, meetings,documentation, reporting, procurement coordination and basic financial trackingall within a clear project support remit.

Basedat Harleigh Road Dental Centre, Bodmin, with occasional travel to other SmileTogether practice locations as required.

Main duties of the job

Key Responsibilities Include

• Providing day-to-day administrative support across multiple projects
• Organising project meetings, agendas, minutes and action tracking
• Maintaining accurate project files, trackers and documentation
• Supporting project reporting, governance, audits and inspections
• Acting as a key point of contact for project-related queries
• Supporting project procurement and liaising with the Purchasing Specialist
• Maintaining project-specific financial records and escalating issues appropriately
• Supporting safe working practices when attending Harleigh Road Dental Centre or Smile Together Locations

Why Join Us?

Were more than just a dental practice, were proud to be

the UKs first dental practice to be B Corp certified

a Community Interest Company (CIC)

proud to be employee-owned, giving our team a voice within the business

This means were committed to doing business differently for the benefit of our people, the communities we serve, and our planet. From reducing our environmental toothprint with sustainable practices, to playing an active role in improving oral health across Cornwall and the Isles of Scilly, our mission goes beyond dentistry: we change lives and wed love you to be part of that!

About us

What Makes Us Unique?

Employee-Owned:Be more than an employee become a co-owner, shaping the future of SmileTogether.

B Corp Certified:We use business as a force for good, socially, environmentally and eithically

CommunityFocused: Everyday, we work to improve the health and wellbeing of Cornwalls residents, withspecial attention to vulnerable and underserved communities.

LivingWage Employer:Were proud to be part of over 16,000 UK employers leading the way on decentpay for our employees.

WorkforceBenefits Package:

Occupationalpension scheme, 27 days paid annual leave plus bank holidays (pro rata), NationalLiving Wage Employer, and an extra paid day off to celebrate your birthday!

ShareholderOpportunities: Have a real voice in shaping the future of our employee-ownedcompany.

CommunityInvolvement:

Engagein impactful community projects like our coastal outreach and support forHealth for Homeless Cornwall. Opportunity for half a days paid volunteer timesuch as through our partnership with Plant One or with a charity of your own*

Healthand Wellbeing:

ComprehensiveWellbeing Support: Through our Health Assured Programme, youll have access totools for mental and physical health, including 24-hour helplines, structuredtherapy, and more.

You will need to be able to demonstrate that you have theright to work in the UK as we do not offer sponsorship and that you are able tocommute to the place of work.

Job responsibilities

Job Summary

To provide dedicated, project-specific administrative and coordination support to the Project Manager, enabling the effective planning, delivery, and reporting of defined projects. The post-holder will focus on administrative and governance tasks strictly related to project work, ensuring continuity, consistency, and robustness of project documentation and processes.

The role will also provide general administrative support to the project team as required, contributing to efficient team functioning and successful project outcomes.

Key accountabilities:

Project Support

• Provide day-to-day administrative and coordination support across all stages of the project lifecycle.
• Act as a back-up to the Project Manager by maintaining project plans, trackers, risk and issue logs to ensure continuity.
• Support project planning, scheduling, meeting coordination and milestone tracking.
• Monitor progress against plans and highlight risks, issues or slippage to the Project Manager.
• Prepare draft updates, reports and briefing notes for review.
• Assist in the preparation of project documentation, reports, presentations and briefing papers.

Administration and Coordination

• Organise and service project meetings, including agendas, minute taking and action tracking.
• Maintain accurate, well-structured project files with appropriate version control.
• Coordinate routine communications and follow-up actions on behalf of the Project Manager.
• Provide direct support to the Project Manager by managing project-related procurement, liaising with the Purchasing Specialist as required, maintaining project-specific financial records, and escalating any issues or discrepancies.

Data, Reporting and Documentation

• Collect, input and maintain project data, trackers and dashboards.
• Assist with preparation of internal and external reports.
• Ensure documentation supports governance, audit and inspection requirements.
• Coordinate information requests for audits or reviews.

Communication and Stakeholder Engagement

• Act as a first point of contact for project-related queries.
• Liaise with internal teams and external stakeholders to support project delivery.
• Ensure decisions and actions are clearly recorded and followed up.

Wider Team and Service Support

• Provide flexible administrative support to the wider project team and service.
• Assist with coordination, documentation and meeting support as required.
• Undertake other duties commensurate with the role.

Confidentiality and Information Governance

• Maintain confidentiality of all sensitive and personal information in line with organisational policies, GDPR and information governance requirements.
• Ensure records are stored, shared and disposed of appropriately.

Health and Safety

• Take reasonable care for your own health and safety and that of others who may be affected by your work activities, including wearing appropriate PPE and exercising additional care when entering any commercial units at Harleigh Road Dental Centre or any other external sites attended.
• Comply with all health and safety policies, procedures, and risk assessments while on site.

Person Specification

Experience

• Experience providing administrative support in an office, team, or project-based environment
• Experience of coordinating tasks, information, or documentation to support projects or teams
• Experience of organising meetings, including scheduling, preparing agendas, and taking notes or minutes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.