Project Site Administrator

Wood Plc; Tees Valley; On-site; GBP 60,000 - 80,000; Full time

Job summary

A leading engineering company is seeking a Project Site Administrator for a fixed-term contract at the Tees Valley construction site. In this role, you will provide essential administrative support to the construction team, ensuring smooth operations and effective management of project documentation. Ideal candidates will be proficient with Microsoft Suite and possess strong organizational and communication skills. Previous project or admin experience is highly valued. This position offers a dynamic environment, contributing to a significant energy transition project.

Qualifications

• Previous project/admin experience is essential.
• Must have a valid Driver's License and own a car.
• Bilingual skills are a plus.

Responsibilities

• Provide administrative support to the construction team.
• Organize work flow through the site.
• Maintain knowledge of project status.
• Assist with onboarding of personnel.
• Arrange travel and accommodations.

Skills

Proficiency with Microsoft Suite

Good organizational skills

Professional communication skills

Self-motivated

Tools

Oracle software

Job description

Wood is currently recruiting for a Project Site Administrator (fixed term contract). The role will be working at the Redcar construction site on an energy transition project. The Role To provide administrative project support to the Construction team on day to day operations at site. The construction scope is in relation to the energy transition project located in Teesside working as part of a Integrated Project Management Team (IPMT). Our Clients and Projects Designing the future. Transforming the world. Wood's Projects business unit specialises in delivering predictable and consistent results in high complexity projects that include new technology, challenging construction logistics and, or sheer scale. Just like the nature and expansiveness of our sectors, so is our Projects business, in its solutions, abilities and global track record. Across any major capital project lifecycle, we provide a full suite of solutions from programme and project management, to engineering and design, procurement, construction and project delivery.

Responsibilities

• Assists project team with day-to-day support of the project or site
• Organizes and expedites flow of work through project or site and initiates follow up action
• Maintains knowledge of project status, scheduling requirements, and departmental operations / procedures
• Assists with setup, development and coordination of site-specific PMP and PIFs
• Sets up and maintains hard copy and electronic site file directories
• Issues and approves access to shared project drives and websites
• Ensures the correct functioning of facilities, office and / or business support services
• Performs clerical, administrative and general office duties including transcription, typing, and recording
• Ensures reports and documents follow company and project standards and quality
• Manages project specific forms and instructions
• Coordinates, schedules and prepares information for meetings and appointments
• Assists field operations with completion of daily time sheets
• Assists with onboarding / orientation of personnel
• Assists with internal and external project audits
• Arranges travel, accommodations and car rentals
• Prepares letters and memoranda for manager's review
• Gathers data and material information to be billed
• Scans, emails, answers phones, makes copies

Qualifications

• Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
• Good previous project / admin experience
• Ability to correspond and interact with others in a courteous and professional manner
• Possess good organizational skills
• Self motivated to learn
• Must have valid Driver's License and own car

Desirable Qualifications

• Previous experience of working in the Engineering and Construction industry
• Oracle software experience
• Bilingual a plus