Project Office Coordinator

Bytes; Leatherhead; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading IT solutions provider in Leatherhead is seeking an administrator for their Business Transformation office. The role involves coordinating meetings, managing project documentation, and assisting in business transformation initiatives. Candidates should have excellent communication skills and at least 3 years of experience in a corporate environment. Knowledge of Word, Excel, and Outlook is essential.

Benefits

Continuous training and development

Wellbeing support

Qualifications

• Minimum of 3 years of experience in a corporate organisation.
• Experience in an administrative role, preferably in project management or business transformation.

Responsibilities

• Provide administrative support to the Business Transformation team.
• Assist in report preparation and data analysis.
• Coordinate communication and track project progress.
• Maintain intranet content and documentation.
• Support project timelines and stakeholder communications.

Skills

Strong organisational skills

Excellent communication skills

Proactive problem-solving

Education

Excellent written and verbal language skills

English Grammar & Language, Maths and a Social Science qualification

Tools

Word

Excel

Outlook

PowerPoint

Job description

Overview

Bytes is a top provider of premium IT solutions and services, working with SMEs, corporations, and public sector organizations to modernize and digitally transform their IT infrastructures. Founded in 1982, Bytes has experienced significant growth, now employing over 750 people across seven locations in the UK and Ireland, with a turnover surpassing £1.8 billion in 2023.

At Bytes, we nurture talented individuals to achieve remarkable outcomes and are dedicated to supporting our employees through continuous training, guidance, and development to help you advance and fulfil your career goals. We foster a culture of innovation, collaboration, recognition and inclusivity and offer a wide range of benefits to support staff wellbeing.

Purpose of Job

We are seeking an individual to join our Business Transformation office as an administrator where they will play a pivotal role in supporting the team to drive change and improve processes across the entire organisation. They will be responsible for administrative tasks, coordinating meetings, workshops, and supporting project management activities to ensure the smooth operation of the Business Transformation office.

Key Responsibilities

• Provide administrative support to the Business Transformation team, including document management, scheduling meetings, and coordination of workshops.
• Assist in the preparation of reports, presentations, and data analysis to support business transformation initiatives.
• Coordinate with various departments to gather information and track the progress of transformation projects.
• Support the Head of Business Transformation in managing project timelines, deliverables, and stakeholder communications.
• Maintain and update intranet content, project documentation and templates, ensuring accuracy and completeness for audit purposes.
• Facilitate communication within the team and with external stakeholders to ensure alignment and understanding of transformation objectives.
• Provide basic coordination for smaller-scale Business Transformation projects.

Qualifications, Experience, & Skills

Educational Qualifications:

• Excellent written and verbal language skills essential - ESSENTIAL
• English Grammar & Language, Maths and a Social Science qualification - ESSENTIAL

Years of Experience:

• At least 3 years of experience working in a corporate organisation - ESSENTIAL
• Proven experience in an administrative role, preferably within a project management or business transformation environment - DESIRABLE

Other Requirements:

• Expert knowledge in Word, Excel, and Outlook - ESSENTIAL
• PowerPoint and other Office Tools advantageous - DESIRABLE
• Knowledge of Microsoft Suite, Task, Project and Planner - DESIRABLE

Core Competencies & Skills

• Strong organisational skills with the ability to manage multiple tasks and prioritize effectively
• Excellent communication skills, both written and verbal, with attention to detail
• Ability to work independently and as part of a team in a fast-paced environment
• A proactive approach to problem-solving and the ability to anticipate needs