Project Coordinator

Escape; Kilmarnock; On-site; GBP 28,000 - 32,000; Full time

Job summary

A leading engineering firm in Kilmarnock is seeking a Project Coordinator to oversee production planning and resource allocation. The ideal candidate will have a strong background in scheduling and coordination, with proficiency in Excel and a willingness to learn planning software. This full-time role offers a competitive salary of £28,000-£32,000 along with benefits such as private medical insurance and a contributory pension.

Benefits

Private medical insurance

Contributory pension

Early Friday finish

Qualifications

• Experienced in planning and scheduling within engineering or manufacturing.
• Strong proficiency in Excel for data manipulation and tracking.
• Ability to learn MS Project quickly.

Responsibilities

• Create and maintain the overall production/resource plan.
• Update project plans daily using Excel or MS Project.
• Liaise with teams to track project progress.
• Produce daily/weekly scheduling updates.

Skills

Planning

Scheduling

Coordination

Engineering administration

Excel (lookups, pivots)

MS Project

Communication

Attention to detail

Tools

Excel

MS Project

Job description

PROJECT COORDINATOR
Kilmarnock | £28,000-£32,000 + Benefits | Full-Time, Permanent
Early Friday finish (1.30pm)

The Role

• Creating and maintaining the overall production/resource plan
• Updating project plans daily (Excel or MS Project)
• Liaising with supervisors, engineers and project managers to track progress
• Producing daily/weekly scheduling updates
• Supporting with task planning, resource allocation and shift progress reporting
• Reviewing project documentation before start-up and ensuring paperwork is completed post-project
• Highlighting risks, delays, shortages and potential clashes early
• Coordinating activities such as equipment movements, scheduling, and safe work sequencing

About You

• Experienced in planning, scheduling, coordination or engineering administration
• Comfortable working in an engineering, manufacturing, workshop, maintenance or similar environment
• Strong in Excel (lookups, pivots, data manipulation, trackers)
• Able to use or quickly learn MS Project or other planning software
• Confident communicating with production teams, supervisors and project staff
• Highly organised with strong attention to detail
• Able to stay calm when plans change (because they will!)
• Keen to ask questions, understand issues and keep information flowing
• Experience in a busy engineering or operational environment would be highly beneficial.

Benefits

• Competitive salary £28,000-£32,000 (DOE)
• Early Friday finish (1.30pm)
• Private medical insurance
• Contributory pension
• Full-time, secure and stable engineering role
• Real progression potential into planning or project management