Project Co-Ordinator

HealthHarmonie; Birmingham; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Birmingham is seeking a Project Co-ordinator to oversee project delivery, ensuring timely completion and effective communication with stakeholders. The ideal candidate will have strong organisational skills, previous coordination experience (preferably in the NHS), and proficiency in Microsoft Office. This full-time position offers competitive salary and benefits, including 25 days annual leave and NHS employee discounts.

Benefits

Full training provided

25 days annual leave + bank holidays

NHS employee discounts

Pension scheme

Qualifications

• Previous experience in a coordination or administrative role, preferably in the NHS.
• Proven ability to plan, monitor, and report on progress effectively.
• High level of accuracy and attention to detail.

Responsibilities

• Support project managers to deliver projects on time, within scope, and on budget.
• Track project tasks, actions, risks, and issues, escalating where appropriate.
• Coordinate with stakeholders to ensure effective communication and engagement.

Skills

Organisational skills

Multitasking

Written communication

Verbal communication

Microsoft Office proficiency

Attention to detail

Education

Prince2 certification (or working towards)

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

ERS

EMIS

PACS

ICE systems

Job description

About Us

HealthHarmonie Ltd is a fast paced, growing organisation that operates from the vibrant city centre of Birmingham. Established in 2003, the company has grown with the ever‑changing healthcare industry and developed its presence across all the UK. We work in partnership with several NHS Clinical Commissioning Groups nationwide to provide patients with access to community services closer to their home.

By joining the HealthHarmonie family you will be a part of the fundamental infrastructure needed to deliver excellent patient care across the UK.

About The Role

We're looking for an organised and proactive Project Co‑ordinator to join our Project Management Office (PMO) team. You'll play a key role in supporting the successful delivery of projects across the organisation – ensuring they're completed on time, within budget, and in line with quality and governance standards.

Working closely with project managers and key stakeholders, you'll help keep projects on track, manage documentation and reporting, and support day‑to‑day delivery activities. This is an excellent opportunity for someone with strong communication and coordination skills who enjoys working collaboratively in a fast‑paced environment.

Key Responsibilities

• Support project managers to deliver projects on time, within scope, and on budget.
• Track project tasks, actions, risks, and issues – escalating where appropriate.
• Produce and maintain project progress reports and documentation.
• Plan, organise, and attend project meetings – preparing agendas, capturing minutes, and following up on actions.
• Coordinate with stakeholders to ensure effective communication and engagement.
• Assist with project procurement and budget tracking.
• Support the development and improvement of PMO tools, templates, and processes.
• Research and gather key information to support service delivery (e.g., clinic locations, capacity data, recruitment needs).

Preferred Skills And Experience

• Previous experience in a coordination or administrative role (NHS experience preferred).
• Excellent organisational and multitasking skills.
• Strong written and verbal communication skills.
• Confident user of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Knowledge of ERS, EMIS, PACS, or ICE systems.
• Prince2 certification (or working towards).
• Proven ability to plan, monitor, and report on progress effectively.
• High level of accuracy and attention to detail.

What We Offer

• Full‑time, permanent contract
• Full training provided
• 37.5 hours per week
• Salary: Competitive
• Excellent career progressions
• 25 days annual leave + bank holidays
• NHS employee discounts
• Pension scheme

Equal Opportunity Employer

HealthHarmonie is proud to be an equal opportunity employer, meaning all qualified applicants will be considered for employment and will not be discriminated against based on age, race, religion, national origin, gender identity or expression, sex, sexual orientation, marital status, veteran status, disability, or any other protected category under local law.

We know that it is the differences in our people that make our company a better and more welcoming place to work.