Project Administrator

Firmin Recruit LTD; England; On-site; GBP 25,000 - 35,000; Full time

Job summary

A well-established manufacturing company in Sittingbourne is seeking an experienced Project Administrator to join their team. This office-based role requires effective communication and organisational skills, with responsibilities including managing inventory, preparing monthly reports, and liaising with customers. The ideal candidate should have at least three years of experience in project coordination and be proficient in Word and Excel. The company offers a supportive work environment and various benefits including parking and gym access.

Benefits

Parking

Pension

Gym

Flexi hours

23-day holiday + bank holiday

Cycle scheme

Casual dress

Qualifications

• Minimum of three years of experience as a Project Coordinator or stock administrator, including stock management.

Responsibilities

• Manage and monitor inventory requirements for customer call-offs.
• Prepare batch proposals for customer commitment.
• Create production orders in the system.
• Prepare monthly inventory reports and invoicing.
• Assist with processing sales quotes and sales orders.
• Enter accurate information into company databases.
• Liaise with customers and suppliers regarding delivery logistics.

Skills

Effective oral and written communication skills

Strong organisational skills

Proficiency in Word, Excel, and project management software

Willingness to learn manufacturing and production techniques

Strong attention to detail

Team player with strong interpersonal skills

Self-motivation

Job description

Firmin Recruit is pleased to partner with a well-established manufacturing client in Sittingbourne, Kent. Due to growing business demands, our client is looking for an experienced Project Administrator to join their friendly team. This is an office-based position in a busy and fast-paced environment, working alongside a supportive and established procurement team. The company has been in operation for 75 years and offers an excellent work environment.

Hours

37.5 Hrs. per week ( Monday - Friday office hours)

Benefits

Parking, Pension, Gym, Flexi hours, 23-day hol + B Holiday, Cycle scheme, casual dress, etc.

Job Purpose

To plan, manage, and monitor inventory and processing for a variety of clients across multiple accounts, with the help of the Project Team and Account Manager.

Key Accountabilities

• Managing and monitoring all inventory requirements to ensure availability for customer call-offs. Identifying any potential shortages and preparing action plans to address them.
• Preparing batch proposals for customer commitment.
• Creating production orders in the system and scheduling production as needed for the projects.
• Setting up Part Numbers and Bills of Materials for components in the computer system.
• Preparing monthly inventory reports and invoicing for agreed stock with the customer.
• Assisting with the processing of sales quotes and sales orders through the system, including all delivery documents.
• Entering accurate information into the company databases, including Excel.
• Liaising with customers, the warehouse, and suppliers regarding inbound delivery logistics.
• Assisting with answering incoming telephone calls to the company.

Suitable Candidate

The ideal candidate should have a minimum of three years of experience as a Project Coordinator/ stock administrator, including stock management, with the following skills and qualities:

• Effective oral and written communication skills.
• Strong organisational skills.
• Proficiency in Word, Excel, and project management software.
• Willingness to learn manufacturing and production techniques relevant to the industry.
• A team player with strong interpersonal skills and self-motivation.
• Strong attention to detail.

Due to the location of my client, you will need to have access to your own transport.

Preference will be given to candidates who live within a 45 minute commute of Sittingbourne.

If you have the necessary skills and would like more information regarding this role, please send your CV.

Firmin Recruit are an agent working on behalf of our client.