Procurement & Project Coordinator

Pegasus Homes; Bishop's Sutton; Hybrid; GBP 25,000 - 30,000; Full time

Job summary

A property management company in the UK seeks a Procurement & Project Coordinator to support operational functions and enhance procurement strategies. The role demands experience in sourcing and compliance, effective communication, and strong organization skills. You will manage contractor onboarding, monitor performance indicators, and aid project delivery. The ideal candidate will thrive in a dynamic environment, and a qualification in Procurement or Supply Chain is highly desirable. The position offers a salary of up to £30,000 plus additional benefits.

Benefits

Enhanced annual leave & holiday buying scheme

Contributory pension scheme

Life Assurance

Employee Assistance Programme

Health Cash Plan

Discounted Gym Membership

Qualifications

• Experience in procurement or administration within property management.
• Excellent reporting skills with attention to detail.
• Ability to manage multiple deadlines concurrently.

Responsibilities

• Assist in implementing the Procurement Strategy.
• Coordinate onboarding and vetting of new suppliers.
• Schedule third-party inspections to ensure compliance.
• Support the Project Manager in mobilising new properties.
• Manage heat tariffs and utility contract reporting.
• Develop templates and SOPs for internal processes.

Skills

Google Workspace

Procurement experience

Health & Safety understanding

Organisational skills

Communication skills

Education

Qualification in Procurement (CIPS)

Supply Chain (IoSCM) qualification

Surveying (RICS) qualification

Tools

FixFlo

Qube

Job description

About our role

We have created an exciting new opportunity for a Procurement & Project Coordinator to join our Central Operations Team. This is a pivotal role dedicated to supporting our portfolio of developments. You will act as a bridge between procurement strategy and operational execution, ensuring our residents receive maximum value through high‑quality services, rigorous compliance, and efficient project coordination.

Working closely with both the Senior Procurement Manager and the Projects Manager, you will help shape our long‑term Supply Chain Strategy. You will be responsible for supporting our operations—managing contractor onboarding, monitoring KPIs, and ensuring our buildings remain safe and compliant with all relevant legislation.

Key responsibilities

• Procurement Strategy – Assist in implementing the Pegasus Homes Procurement Strategy, negotiating service agreements, and monitoring Framework Agreements to ensure value for money.
• Contractor Management – Coordinate the onboarding, vetting, and financial verification of new suppliers via our system, FixFlo.
• Compliance & Safety – Schedule third‑party inspections to ensure strict adherence to statutory deadlines and maintain meticulous compliance records.
• Project Coordination – Support the Project Manager in the mobilisation of new properties and the delivery of capital works, including awareness of Section 20 notices.
• Operational Support – Manage heat tariffs and utility contract reporting, raise purchase orders and resolve contractor queries efficiently.
• Process Improvement – Develop document templates and standard operating procedures (SOPs) to drive internal efficiencies.

Good to know

Pegasus Homes has a large portfolio of properties and occasional travel to other offices and site locations may be required. This role is hybrid based with a minimum expectation of 2 days per week on site in Kings Worthy office, Winchester. You’ll be proactive and thrive in a commercial environment; previous procurement / administration experience is essential, ideally gained within an estate, property management, housing or facilities management related sector.

Qualifications and skills

• Proficient in Google Workspace (Gmail, Docs, Sheets) and comfortable learning systems like FixFlo and Qube.
• A solid understanding of Health & Safety as it applies to contractors and works.
• Excellent reporting skills with high levels of accuracy and attention to detail.
• A professional team player with a flexible, “can‑do” attitude.
• Exceptional organisational skills and the ability to manage multiple competing deadlines.
• Strong communication skills, both written and verbal.
• A qualification in Procurement (CIPS), Supply Chain (IoSCM), or Surveying (RICS) is highly desirable.
• Excellent spoken and written English.

We are Pegasus Homes Ltd, a vibrant, dynamic business who are proud to design, build, and create high‑quality homes with a focus on independent later living for the over 60’s. Our current portfolio has about 1,100 homes across 40 communities and our developments are beautifully designed, offering stunning community living.

Package

Up to £30,000 per annum (depending on experience) + enhanced benefits & rewards and free onsite staff parking.

We offer a benefits package that looks after your Financial, Mental and Physical Well‑being. By joining us you’ll enjoy a benefits package that includes:

• Enhanced annual leave & holiday buying scheme
• Contributory pension scheme with additional employer contribution
• Life Assurance
• Two paid volunteering days per annum
• Employee Assistance Programme
• Health Cash Plan & Virtual GP
• Discounted Gym Membership
• Company Discounts Portal
• Refer a friend scheme and access to internal opportunities