Private & Business PA to Creative HNW (Hybrid)

Leaman Consulting Limited; Greater London; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A premier consulting firm is seeking an experienced Executive & Private PA to support a Principal involved in Contemporary Art and Philanthropy. This hybrid role involves managing personal and professional calendars, coordinating international travel, and liaising with high-profile individuals. The ideal candidate should present well, have excellent English skills, and possess a degree. Flexibility and a strong knowledge of arts and culture are essential to assist with events and research.

Qualifications

• Experience in managing professional and personal calendars across multiple countries.
• Ability to coordinate international travel, appointments, and detailed itineraries.
• Knowledge of arts and culture to assist with research and event planning.

Responsibilities

• Full management of professional and personal calendars.
• Coordination of business and private appointments.
• Assistance in organizing and coordinating private and professional events.

Skills

Proven experience as a PA/EA supporting high-profile individuals

Strong interpersonal and communication skills

Excellent stress management

High-level communication (written and verbal)

Detail-oriented, concierge style of working

Education

Degree standard preferred

Job description

Executive & Private PA - Hybrid (Art & Philanthropy)

We are looking for an experienced PA/EA with excellent Private PA experience to support this interesting and charming Principal involved in Contemporary Art, bespoke design & Philanthropy. This is a busy, international role with a wide remit of duties and your involvement can grow with the role. Degree standard preferred and French would be a big plus. You will be confident, hands on and assist the Principal to reach her goals, give suggestions and be an active support pushing forward.

Very well spoken and presented with top English skills both written and spoken you will draft all correspondence and emails on behalf of the Principal and liaise widely with interesting and high profile individuals from time to time. This is an ambassadorial role in a lot of respects.

Predominately remote but working in the Principal's home (Chelsea) or on site when she is in London (4 months+ per year). Able to travel abroad occasionally for events and assist the Principal to set up and get organised from beginning to end

An interest in the arts and a knowledge of galleries, artists and events will be needed and you will able to assist with research and suggestions going forward.

Responsibilities

• Full management of professional and personal calendars USA/Switzerland/France/UK
• Coordination of business and private appointments
• Organization of international travel, hotels, transportation, and detailed itineraries.
• Planning and coordination for design fairs, exhibitions, and cultural events, some travel may be required from time to time.

Private Support & Household Coordination

• Oversight of residences (Switzerland, London, Paris, New York) and day‑to‑day liaison and supervision of household staff. Preparation for the arrival of the Principal.
• Coordination of maintenance, repairs, renovations, and service providers. Obtaining quotes and liaising with contractors and suppliers
• Management of utilities and services (internet, telecommunications, vehicles)
• Daily life logistics including grocery management, dry cleaning, home services, online purchases/returns.

Social & Event Management

• Assistance in the organization of private and professional events (London & New York)
• Full coordination of event logistics: table setup, flowers, guests, chefs, catering & butler
• Invitation management, sending out invitations and dealing with confirmations, updating data base & attending guest receptions
• On‑site coordination during events when required

Executive Support & Representation

• Attending high-level meetings and strategic appointments with the Principal. Taking notes and typing up when required.
• Acting as a trusted representative and operational right hand
• High-level liaison with VIPs, partners, artists, and key stakeholder

Networking, Research & Follow‑Up

• Follow‑up and relationship management
• Targeted research on artists, partners and projects
• Preparation of memos, summaries, and briefings

Logistics, Shopping & Image Support

• Organization of professional and personal shopping
• Coordination of wardrobes for galas and formal events
• Reception and handling of artworks, luxury items, and sensitive deliveries
• Supervision of high‑value logistic

Candidate Specification

• Proven experience as a PA/EA supporting principals ir high‑profile individuals
• Outstanding presentation and professional demeanour
• Absolute discretion and strong sense of confidentiality
• Highly organized, proactive, and able to anticipate needs
• Comfortable in artistic, cultural, and international environments
• Excellent stress management
• Flexible and able to travel occasionally
• Strong interpersonal and communication skills

Core Skills

• Advanced scheduling and prioritization
• Vendor and service provider coordination
• High-level communication (written and verbal)
• Proactivity and autonomy
• Diplomacy and emotional intelligence
• Detail-oriented, concierge style of working