Pre Assessment Scheduler

NHS Scotland; Wishaw; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading healthcare provider in Scotland seeks a dedicated individual for a role focused on coordinating appointments for pre-surgery assessments. The successful candidate will work with various teams to ensure a timely and efficient service while maintaining protocols and responding to urgent requests. Candidates should have strong organizational and communication skills, along with relevant experience in the NHS. This full-time role based in Wishaw offers a fixed-term contract for 6 months.

Benefits

27 days annual leave

NHS Pension Scheme

Paid sick leave

Qualifications

• At least 3 years' experience within the National Health Service.
• Ability to compile and review figures.

Responsibilities

• Liaise with staff and patients to provide an efficient Appointment Service.
• Notify patients of admission for surgery.
• Arrange patient transport with Patient Transport Services.

Skills

Organisational skills

Communication skills

Ability to work under pressure

Knowledge of software systems

Keyboard skills

Education

Educated to SVQ3 or equivalent

Education to National 5 level or equivalent

Tools

Trakcare

Clinical Portal

Microsoft Office

Job description

The Role

To liaise with relevant Clinical Secretaries, Waiting List Team, Pre-Assessment Unit Staff and patients to provide a timeous and efficient Appointment Service for Pre-Surgery Assessment Appointments. To process pre-assessment requests received from a wide range of staff and departments, with responsibility for actioning and appointing patients within agreed departmental/operational protocols ensuring national guarantee wait time is adhered to.

To liaise with Waiting List Team in order to facilitate waiting list initiative sessions by reacting to ad hoc and urgent requests.

To liaise with Anaesthetic Department in the appointing of patients requiring review by Consultant Anaesthetists.

To participate in Pre-Assessment Assessment Team Meetings contributing to any potential service improvements.

To provide cross cover for other posts within the Pre-assessment service/Waiting Times Team during periods of annual/sick/other leave.

To notify patients of admission for surgery, dealing with cancellations and re-filling of same with responsibility to ensure maximum uptake of appointment slots.

To arrange patient transport in liaison with Patient Transport Services. To ensure stationery supplies are maintained.

NHS Lanarkshire

NHS Lanarkshire is proud to serve a population of 655,000 across rural and urban communities in both North and South Lanarkshire. NHS Lanarkshire is comprised of Acute Services (which currently provide hospital based services over 3 main sites), Corporate & Property & Support Services, North and South Lanarkshire Health and Social Care Partnerships which provide integrated primary healthcare and social care services to local communities and surrounding areas.

What we'll need you to bring

• Educated to SVQ3 or equivalent level is desirable with at least 3 years experience within the National Health Service.
• Demonstrate good organisational and communication skills required to work with a wide variety of staff groups.
• Ability to work under constant pressure.
• An ability to compile and review figures.
• Knowledge of software systems.
• Keyboard skills.
• A drivers license is required this must be a full UK/EU/EEA license.

It would be great if you also have

• Educated to National 5 level or equivalent
• NHS administration experience
• Patient scheduling
• Experience of Trakcare, Clinical Portal and
• Microsoft office packages
• Knowledge of NHS waiting times.
• Tolero and Milan reporting tools
• Ability to prioritise and work on own initiative
• Ability to work under pressure
• Able to work well as part of a team
• Resilience
• Enthusiasm
• Motivation
• Positive outlook
• Responsive to change

Contract type

Fixed Term - 6 Months

Full time

37 hours

Location and Working Pattern

This role will be based in Administrative Services within University Hospital Wishaw. The working pattern for this role 9am - 5pm.

Looking to find out more?

If you’re looking to find out more, then we would love to hear from you!

Please contact Gill Mitan, Operational Admin Manager on [e-mail]

For enquiries regarding the application form or recruitment process, please contact Jennifer Hughes, Recruitment Administrator on [e-mail] (Please remember to include the job title and reference number in your email).

Why NHS Lanarkshire?

Join us and you will discover a supportive environment where you will have the chance to add to your skills and further your career.

Some Of NHS Lanarkshire’s Benefits Include

• A minimum of 27 days annual leave increasing with length of service
• A minimum of 8 days of public holidays
• Membership of NHS Pension Scheme, with life insurance benefits (for more information on the NHS Pension Scheme visit the Scottish Public Pension)
• Paid sick leave increasing with length of service
• Occupational health services
• Employee counselling services
• Work-life Balance policies and procedures

NHS Lanarkshire have a range of support services on topics that can impact both on your working and personal life including occupational health, spiritual care and independent counselling. This support can be accessed using the links on this page.

Further Information

For more information on the role, please refer to the Job Description. If you’re looking for more information on the recruitment process, organisation or the services we provide, please refer to our information pack, or our recruitment webpage.

Additional Information For Applicants

• Posts close at midnight on the indicated date. However, if there are a high level of interest in this position, we may close the advert once sufficient applications are received. Please complete and submit your application early.
• For help to complete an application on Jobtrain please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
• Please check your e-mail regularly (including junk & spam folders) as well as your Jobtrain account for updates.
• We recommend using the Internet Browser "Google Chrome" or "Microsoft Edge" when using Jobtrain
• Once you have submitted your application form you will be unable to make any amendments

NHS Lanarkshire is dedicated to building a diverse workforce where everyone can thrive, develop, and succeed based on their skills, knowledge, and talent—regardless of race, disability, gender, sexual orientation, or care experience* or any other dimension that can be used to differentiate people from one another.

• Care experienced applicants include those who have lived with foster parents, kinship carers, or in residential/secure children’s settings.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

Right to Work within the UK

NHS Lanarkshire has a legal obligation to ensure that it does not employ any worker who has not been granted the relevant permission to work in the UK. We are required to check the entitlement to work in the UK of all prospective employees, regardless of nationality or job category. UK Visas & Immigration rules are available at www.bia.homeoffice.gov.uk.

Prospective applicants are encouraged to check eligibility in advance of applying for vacancies in NHS Lanarkshire.

Please note that all Band 1 and Band 2 posts are not eligible for sponsorship through the Skilled Worker route.