Practice Assistant

Owen Reed; Greater London; Hybrid; GBP 30,000 - 40,000; Full time

Job summary

A leading law firm in London is seeking a Practice Assistant to support their Banking and Insolvency team. This permanent position includes hybrid working with 2 days in-office and 3 days from home. Responsibilities include proactive diary management, producing accurate legal documents, and maintaining client files. The ideal candidate should be organised, detail-driven, and possess strong proficiency in MS Office. This is a great opportunity for career growth within a high-performing team.

Qualifications

• Strong understanding of departmental systems and processes.
• Excellent service delivery to clients.
• Ability to process applications and documentation accurately.

Responsibilities

• Manage diaries and plan schedules proactively.
• Produce high-quality, formatted legal documents.
• Maintain and update client files accurately.

Skills

Organisational skills

Attention to detail

Communication skills

Proficiency in MS Office

Tools

Document Management System

Job description

Owen Reed is looking for a Practice Assistant – Banking and Insolvency for a top law firm in London. This is a permanent role offering hybrid working (2 days office, 3 days from home) and the opportunity to support a high-performing Banking & Insolvency team.

As a Practice Assistant, you will provide proactive, high-quality support to fee earners, ensuring smooth daily operations and exceptional client service. This is an excellent opportunity for someone organised, detail-driven and looking to grow within a leading London practice.

Key Responsibilities – Organisational Support

• Proactive diary management and forward planning with minimal supervision.
• Process applications, forms and searches accurately.
• Strong understanding of departmental systems and processes.

Key Responsibilities – Client Relationship & Business Development

• Act as first point of contact, delivering excellent service to internal and external clients.
• Assist with marketing communications and record BD activity in InterAction.
• Ensure client confidentiality is maintained at all times.

Key Responsibilities – Document Production

• Produce high-quality, accurate typed work and format documents to house style.
• Use the Document Management System effectively and create documents from templates.
• Proofread documents for grammar, spelling and clarity.

Key Responsibilities – IT & Systems

• Maintain strong proficiency in MS Office (Word, Outlook, Excel, PowerPoint).

Key Responsibilities – File Management

• Work with fee earners to ensure all files are maintained, updated, closed and archived correctly.
• Keep accurate records of files transferred to off-site storage.

Key Responsibilities – Financial & Risk Management

• Prepare bills and assist with financial documentation.
• Complete AML checks and obtain required client documentation.
• Carry out conflict searches and correctly identify work types.