Plant Coordinator

C & P Recruitment; Inverness; On-site; GBP 30,000 - 40,000; Full time

Job summary

A well-respected civil engineering contractor based in Inverness is looking for a Plant Coordinator to manage plant, machinery, and tools across multiple sites. The ideal candidate will have strong organisational skills and experience in coordinating logistics within the civil engineering environment. Responsibilities include scheduling deliveries, maintaining accurate records, and ensuring compliance with safety standards. This position offers an excellent opportunity for growth and efficiency improvement in operations.

Qualifications

• Experience coordinating plant, tools, equipment, or logistics in construction.
• Ability to manage multiple tasks and priorities.
• Confidence working in a fast-paced environment.

Responsibilities

• Organising and coordinating plant and equipment for multiple sites.
• Scheduling deliveries and collections of plant.
• Maintaining accurate plant records and compliance documentation.

Skills

Organisational skills

Communication skills

Problem-solving abilities

Commercial awareness

IT skills

Tools

Microsoft Office

Job description

We're delighted to be supporting an established and well-respected civil engineering contractor based in Inverness as they look to appoint a Plant Coordinator to join their team.

This is an excellent opportunity for someone with strong organisational skills and experience coordinating plant, machinery, tools, and equipment within a civil engineering environment. You'll play a key role in ensuring that plant is sourced, allocated, maintained, and delivered efficiently, keeping projects running smoothly and safely.

About the Role

As a Plant Coordinator, you will support the wider operations and site teams by managing all aspects of plant and equipment coordination, including:

• Organising and coordinating plant, machinery, vehicles, tools, and equipment for multiple sites.
• Scheduling deliveries, collections, and transfers of plant to ensure projects are fully resourced.
• Liaising with suppliers, hire companies, and internal teams to secure the best value and lead times.
• Monitoring plant utilisation and off-hire requirements to minimise costs.
• Maintaining accurate plant records, delivery notes, certification, and compliance documentation.
• Tracking inspection dates, service intervals, LOLER/PUWER requirements, and ensuring plant is safe and fully compliant.
• Assisting with invoice checking and resolving discrepancies with suppliers.
• Supporting procurement activity for hired or purchased plant when required.
• Ensuring all plant activity complies with company H&S, environmental, and quality management systems.
• Providing general administrative and coordination support across the plant and operations teams.

You will work closely with Site Managers, Contracts Managers, Engineers, Buyers, and other internal stakeholders to ensure plant operations run efficiently.

What We're Looking For

Essential

• Experience coordinating plant, tools, equipment, or logistics within a construction or civil engineering environment.
• Strong organisational skills with the ability to manage multiple tasks and priorities.
• Excellent communication skills (written and verbal).
• Strong problem-solving abilities and confidence working in a fast-paced environment.
• Good commercial awareness and understanding of hire charges, utilisation, and cost control.
• Ability to work independently and as part of a wider team.
• Good ethics, integrity, and a professional approach when dealing with suppliers and internal staff.
• Intermediate IT skills, especially Microsoft Office and digital record-keeping systems.
• Understanding of compliance requirements such as LOLER, PUWER, maintenance schedules, and plant certification.

Desirable

• Previous experience in plant hire coordination for a contractor or plant hire company.
• Knowledge of ISO 9001, ISO 14001 & ISO 45001 standards.
• Experience using plant management systems or asset tracking software.