Planner and Scheduling Administrator

Portfolio Group; Manchester; On-site; GBP 25,000 - 35,000; Full time

Job summary

A consulting firm in Manchester is seeking a Planner and Scheduling Administrator. This role involves coordinating appointments, optimizing travel routes, and ensuring efficient operations for a team of consultants. The ideal candidate should possess strong negotiation skills, multitasking ability, and excellent customer service skills. Join us and take on dynamic challenges every day.

Qualifications

• Proficient in coordinating appointments effectively.
• Ability to prioritize tasks efficiently.
• Skilled in addressing scheduling conflicts.

Responsibilities

• Schedule consultants’ diaries aligned with targets.
• Prioritize health & safety visits for productivity.
• Utilize geographical planning to minimize travel time.

Skills

Strong negotiation skills

Multitasking ability

Problem-solving skills

Excellent customer service

Geographical awareness

Relationship building

Job description

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Planner and Scheduling Administrator, Manchester

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Client:

Location:

Manchester, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Reference:

0df4e18f98a1

Job Views:

55

Posted:

12.08.2025

Expiry Date:

26.09.2025

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Job Description:

Posted On: 20th August 2024

Are you a master at juggling schedules and ensuring smooth operations?

We’re seeking a talented Diary Planner to support a team of Consultants. Your role will be crucial in coordinating appointments, optimizing travel routes, and maximizing productivity across the board.

Day to Day

* Confirmed scheduling of consultants’ diaries four weeks ahead, aligning with targets set by the Regional Manager.
* Prioritize critical health & safety visits and ensure efficient backfilling to optimize productivity.
* Utilize geographical planning to minimize travel time for consultants.
* Confirm all appointments by close of business every Wednesday for the week ahead.
* Collaborate with the Team Leader to review schedules and provide feedback on high-mileage appointments.
* Proactively backfill canceled appointments and reschedule them for the next available date.
* Coordinate consultant availability, holidays, training, and birthdays to prevent scheduling conflicts.
* Act as a liaison between consultants and management, escalating any scheduling issues as needed.

YOU?

* Strong negotiation skills to coordinate appointments effectively.
* Ability to multitask and prioritize tasks efficiently.
* Proficient in problem-solving to address scheduling conflicts.
* Excellent customer service skills to interact with clients professionally.
* Geographical awareness to optimize travel routes.
* Ability to maintain and build internal relationships with team members.

If you’re ready to take on a dynamic role where every day brings new challenges and opportunities, apply now to become our next Diary Planner!