Pharmacy Procurement Assistant

SWFT Clinical Services Ltd; Warwick; On-site; GBP 22,000 - 28,000; Full time

Job summary

A healthcare service provider in Warwick is looking for a proactive full-time Procurement Assistant to support the Outpatient Pharmacy team. The individual will manage procurement tasks, ensuring medicines are sourced and supplied efficiently. The role requires attention to detail, effective communication skills, and the ability to work under pressure. Previous experience in procurement and a background in pharmacy are desirable. The position offers a comprehensive benefits package, including a bonus and pension contributions.

Benefits

Annual discretionary bonus

Pension scheme with 5% contribution

Employee Assistance Programme

Benefits package after probation

Qualifications

• GCSE Maths and English, grade C or above.
• Ability to work effectively in a fast-paced environment.
• Experience in procurement or pharmacy settings preferred.

Responsibilities

• Undertake day-to-day pharmacy duties including order management.
• Collaborate with procurement lead on stock issues.
• Ensure accurate paperwork and routine communication.
• Achieve high customer service standards.

Skills

Proficient use of Microsoft Office packages

Accurate data entry skills

Ability to work in a team

Ability to work under pressure

Patient focused

Confident and articulate

Self-motivated

Good communication skills

Education

GCSE at C grade or above in Maths and English

Tools

Pharmacy ordering and stock management systems incl. JAC

Job description

Job Summary

We are seeking a proactive full time Procurement Assistant to join our fast-paced Outpatient Pharmacy team. The position requires a strong sense of attention to detail and ability to concentrate on tasks for extended periods. The role is focused on procurement tasks that contribute towards delivery of our hospital outpatient pharmacy service.

Main Duties of the Job

Exciting opportunity for procurement assistant to join a fast paced and dynamic team at the Outpatient Pharmacy, Warwick Hospital. A procurement assistant plays a key role in sourcing and procuring necessary medications to meet patient needs while optimising costs and supply chain management. Ensuring efficient and high‑quality customer experience is maintained to deliver a safe, effective and caring service for patients and other service users.

About Us

SWFT Clinical Services is a wholly owned subsidiary of the South Warwickshire University NHS Foundation Trust (SWFT). The company provides a number of services such as outpatient pharmacy facilities at Warwick, Stratford upon Avon, George Eliot, University Hospital of Coventry and Warwickshire and St Cross (Rugby) hospitals; estates and facilities management at Warwick, Stratford upon Avon and Ellen Badger hospitals, Acorn House and Lillington Health Hub; private patient service and consultancy services to NHS Trusts.

Subject to the Company and individual's performance, an annual discretionary bonus will be awarded.

There is automatic enrolment to the Company pension scheme, with the Company contributing 5%.

A benefits package is available to the appointed candidate upon successful completion of the six month probationary period. This gives access to benefits such as a car lease scheme; Home & Electronics scheme; discounted leisure and travel; retail discounts and a cycle to work scheme.

There is also access to a 24 / 7, 365 days a year Employee Assistance Programme to support colleagues who may be facing some tough times or who need extra support with their mental well‑being.

Job Responsibilities

• Undertakes the day‑to‑day work of the Pharmacy, which will include releasing orders, receiving & checking off stock.
• Works alongside procurement lead to chase missing orders, to‑follows, owing items and monitor stock shortages.
• Ensures that paperwork is completed accurately and on time, communicates issues as appropriate, and attends meetings as required.
• Offers suggestions to improve the way we work utilising best practices.
• Is accountable for certain aspects of the role at the request of the line manager.
• Maintains excellent working relationships and good communications with patients and Trust employees. Contributes to the teamwork ethic to enable the best possible service and care to patients.
• Ensures confidentiality of commercial and clinical information, which may relate to customers, staff, company policies, prices, business information; and takes account of requirements of the General Data Protection Regulations, and Freedom of Information legislation.
• Manages their own personal training and development.
• Performs any other relevant duties and training requirements at the request of the line manager.
• Adheres to Health and Safety, Equal Opportunities, and all other relevant legislation.
• Engenders a customer first culture across the organisation ensuring high standards of professional customer service are delivered at all times within the pharmacy.
• Provides a liaison service between users and suppliers to fulfil the customer need.
• Effectively communicates and resolves queries, discrepancies and out of stock medicines.
• Helps train new members of the pharmacy team in the stock management processes and procedures.

Person Specification

Qualifications

• GCSE at C grade or above in Maths and English (Essential)

Experience

• Previous procurement experience (Desirable)
• Previous outpatient pharmacy experience (Desirable)
• Previous hospital pharmacy experience (Desirable)
• Medical consumables product knowledge (Desirable)
• Knowledge of Pharmacy ordering and stock Management systems incl. JAC (Desirable)
• Supply chain knowledge (Desirable)

Skills

• Proficient use of Microsoft Office packages (Outlook, Word, Excel, etc.) (Desirable)
• Accurate data entry skills (Desirable)

Personal Qualities

• Able to work well in a team (Essential)
• Ability to work calmly and competently under pressure and achieve deadlines, escalating issues as required. (Essential)
• Patient focused (Essential)
• Confident and articulate (Essential)
• Self‑motivated and able to prioritise work to achieve deadlines without compromising quality. (Essential)
• Able to communicate well with internal and external colleagues. (Essential)

Other

• Requirement to lift and handle boxes of varying shapes, sizes and weights during the process of stock reads and put‑away (Essential)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the .

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement.

Employer Details

Employer name: SWFT Clinical Services Ltd

Address: OPD Pharmacy, Warwick Hospital, Lakin Road, Warwick, CV34 5BW

Employer's website: [link missing]