Personal Assistant to the CEO

Bain and Gray; Greater London; Hybrid; GBP 40,000 - 55,000; Full time

Job summary

A leading recruitment agency in Greater London is seeking a bilingual Personal Assistant to the CEO. This role focuses on managing personal, household, and family logistics, ensuring a seamless operational flow that allows the CEO to concentrate on professional demands. Ideal candidates will have strong organizational skills, emotional intelligence, and prior experience working closely with senior executives, maintaining the highest level of discretion throughout. A proactive and calm demeanor under pressure is essential.

Qualifications

• Prior experience supporting senior executives personally.
• Ability to handle confidential personal matters with discretion.
• Adaptable, proactive, and calm under pressure.

Responsibilities

• Managing personal, household, and lifestyle logistics for the CEO.
• Coordinating household operations and service providers.
• Handling personal errands and wellness logistics.
• Organizing trips, events, and key personal milestones.
• Managing legal and budget matters.

Skills

Strong Personal Assistant background

High discretion and trustworthiness

Emotional intelligence

Exceptional organizational skills

Bilingual: English and Spanish

Job description

Personal Assistant to the CEO - Spanish Speaking

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Job Description

Location: Spain/ London

About the Role

This role exists to ensure the personal, household, and family domain of the CEO operates seamlessly, with a level of discretion, reliability, and anticipation that supports the CEO’s overall effectiveness.

The PA is responsible for managing the CEO’s personal life logistics end-to-end, allowing the CEO to remain focused and effective professionally. While closely connected to the CEO day-to-day, the PA operates in tight alignment with the Senior Executive Assistant, ensuring personal and professional schedules integrate smoothly without blurred responsibilities.

This is a high‑trust, high‑discretion role, requiring maturity, judgment, and strong interpersonal skills.

Core Responsibilities

• Personal, household, and lifestyle management for the CEO and family, ensuring personal logistics are seamless and aligned with professional demands.
• Managing household operations (property maintenance, service providers, staff coordination).
• Handling personal errands, health, and wellness logistics (appointments, medication, physiotherapy, etc.).
• Family coordination: organizing trips, events, gifts, and key personal milestones.
• Booking and managing personal and leisure travel; liaising with the Senior EA for overlapping scheduling.
• Managing confidential personal matters with complete discretion.
• Managing legal and budget matters.
• Providing occasional out‑of‑hours support for urgent or time‑sensitive requests.

Profile & Experience

• Strong Personal Assistant background, with prior experience supporting senior executives personally.
• High discretion, trustworthiness, and emotional intelligence.
• Exceptional organizational skills and attention to detail.
• Adaptable, proactive, and calm under pressure.
• Bilingual: English and Spanish (must).

Ownership Boundary

Owns all personal, household, and family-related matters. Reports directly to the Senior EA for alignment and visibility but maintains close contact with the CEO for day-to-day personal needs.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.