Personal Assistant to Managing Director (financial services)

Buckden Partners; Greater London; On-site; GBP 35,000 - 50,000; Full time

Job summary

A leading financial services organisation in Greater London is seeking an experienced Personal Assistant to provide vital support to their Managing Director. The role involves managing the MD's diary, coordinating communications, and preparing meeting materials. Ideal candidates will excel in organisational and time-management skills while thriving in a fast-paced corporate environment. Proficiency in Microsoft Office Suite is essential. This position offers a dynamic and engaging workplace for a proactive and organized professional.

Qualifications

• Proven experience as a Personal Assistant supporting senior executives.
• Exceptional organisational skills and ability to multitask.
• Strong written and verbal communication skills.

Responsibilities

• Manage the Managing Director’s diary and schedule.
• Coordinate internal and external communications.
• Prepare materials for meetings and presentations.
• Support administrative duties such as document management.
• Act as a professional liaison with clients and stakeholders.

Skills

Organisational skills

Time management

Written communication

Verbal communication

Tools

Microsoft Office Suite

Job description

Job Description

We are recruiting on behalf of our client, a leading financial services organisation, for an experienced Personal Assistant to provide high-level support to their Managing Director. This role also involves assisting the wider team with ad hoc administrative tasks, making it ideal for a proactive and organised PA who thrives in a dynamic corporate environment.

Key Responsibilities :

• Manage the Managing Director’s diary, including scheduling meetings, appointments, and travel.
• Co-ordinate internal and external communications on behalf of the MD.
• Prepare materials for meetings, presentations, and reports.
• Support the wider team with ad hoc administrative duties such as document management, expense reporting, and general office co‑ordination.
• Prioritise and manage competing demands to ensure smooth operations for the MD and team.
• Act as a professional liaison with clients, stakeholders, and colleagues.

Requirements :

• Proven experience as a Personal Assistant, supporting senior executives within banking or financial services.
• Exceptional organisational and time‑management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.

Proficient in Microsoft Office Suite (Outlook, Word, Excel, ...