Personal Assistant to Chief Pharmacist

NHS University Hospitals of Liverpool Group; Liverpool; On-site; GBP 28,000 - 35,000; Full time

Job summary

A major healthcare provider in Liverpool seeks an experienced Personal Assistant to support the Chief Pharmacist and Clinical Director. The role involves complex diary management, administrative support across multiple hospital sites, and proactive planning for events. Ideal for candidates with a strong background in similar roles and a flexible approach to manage competing priorities.

Qualifications

• Proven track record in a Personal Assistant/Secretary role.
• Experience in managing complex administrative duties.
• Ability to work across multiple sites effectively.

Responsibilities

• Provide comprehensive senior administrative support.
• Manage complex diary across multiple sites.
• Support planning for meetings and events.
• Proactively manage site requirements within pharmacy and executive teams.

Skills

Diary management

Confidentiality

Dynamic and flexible approach

Job description

Overview

We are looking for an exceptional and experienced Personal Assistant to provide a high quality, professional and confidential Personal Assistant service to the Chief Pharmacist, Clinical Director for Medicines Optimisation. A proven track record of working at the level of a Personal Assistant/Secretary or equivalent is essential. Dynamic with a flexible approach to working across our hospitals, the successful candidate should enjoy managing a challenging diary and competing priorities.

Responsibilities

• Provide a comprehensive senior administrative and personal assistant service.
• Undertake the full range of senior administrative duties including complex diary management across multiple sites.
• Manage information and systems, undertake research and prepare documentation, and support effective planning for meetings and events.
• Support effective time management and attend at one of 6 sites where appropriate; proactively manage to support site requirements within pharmacy and executive teams and governance frameworks.
• Take a lead or supporting role in specific activities and schemes of work to support achievement of projects and service objectives.

Context

Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Womens NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities—from birth and beyond. For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Womens Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

How to apply

For roles at Liverpool Womens, visit their careers page. For more information, please contact [contact details].

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