Personal Assistant (Legal)

VanRath; Belfast; Hybrid; GBP 40,000 - 60,000; Full time

Job summary

A multinational legal professional services company in Belfast is seeking a Legal Personal Assistant. This permanent position offers a hybrid working model after one month, requiring strong legal PA experience and excellent keyboard skills. Responsibilities include diary management, correspondence drafting, and managing client files. The ideal candidate will have Northern Ireland litigation experience and a high level of self-motivation. A competitive salary along with a fantastic benefits package is offered.

Qualifications

• Previous Legal PA experience working with Partners and a team of LAs.
• Specific Northern Ireland litigation experience.
• Highly motivated and able to work without supervision.

Responsibilities

• Proactively manage diaries and resolve scheduling conflicts.
• Coordinate meetings and travel arrangements.
• Draft correspondence and produce accurate dictations.
• Manage client files, including filing and archiving.

Skills

Legal PA experience

Patience

Strong upward management skills

Excellent keyboard skills

Job description

Fantastic opportunity for an individual to become a Legal Personal Assistant, joining a thriving Legal Professional Services company that is multinational.

This role is based in Belfast City Centre Office – after 1 month in office, the role moves to hybrid working (3 days in office and 2 days at home).

Permanent – Monday to Friday position.

Salary

Fully Negotiable + Fantastic Benefits package & Growth Opportunities.

Responsibilities

• Proactively manage diaries, identifying and resolving scheduling conflicts.
• Coordinate meetings, travel arrangements, and accommodation.
• Support business development activity by coordinating, recording, and tracking BD initiatives and assisting with client relationship development.
• Draft correspondence for approval and issue communications externally.
• Produce accurate dictations including emails, documents, file notes, attendance notes, and reports.
• Organise internal and external meetings and events to ensure optimal use of LAs' time.
• Complete and submit file opening forms and liaise with the Central Compliance Unit regarding conflict checks, KYC, and AML requirements.
• Open new files and support LAs with the preparation of engagement and onboarding documentation.
• Manage client files, including filing, archiving, and off‑site storage.
• Collate and manage financial reports and data from the firm's financial systems.
• Monitor financial hygiene for the team, including regular circulation of WIP and aged debt reports.
• Receive, scan, and distribute incoming post via the case management system.
• Prepare and submit expense claims.
• Raise, issue, and actively chase client invoices.
• Ensure timely payment of third‑party invoices, including Counsel, Process Servers, and Expert fees.

The Ideal Person

• Previous Legal PA experience in a similar role working with Partners and a broader team of LAs.
• Specific Northern Ireland litigation experience.
• Patience and strong upward management skills.
• Highly motivated and able to work without supervision to a high standard.
• Excellent and accurate keyboard skills.

For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.