Personal Assistant - East Leadership Team

Betsi Cadwaladr University Health Board; Wrexham; Hybrid; GBP 22,000 - 28,000; Full time

Job summary

A health organization in Wales is seeking a Personal Assistant for the East Leadership Team. The role involves coordinating directors' diaries, supporting service planning, and requires excellent administrative skills. Candidates should have NVQ 3 or equivalent and experience in a high-level administrative role, preferably within the NHS. This position offers a flexible working location within Wrexham and Mold, fostering an environment for skill development and teamwork.

Qualifications

• Experience at a high level of providing a comprehensive administrative / PA service.
• Familiar with office procedures & deadlines.
• Previous experience of working as Administrator / PA to an Executive Director or equivalent.

Responsibilities

• Coordinate Director Diaries, agenda and minute local and network meetings.
• Support planning and transformation of services.
• Manage filing and IT systems.

Skills

Ability to work unsupervised and make decisions

Excellent customer care skills

Confident in all aspects of office practice

Ability to produce reports

Experience of producing graphs and statistics

Education

NVQ 3 qualification or equivalent

GCSE passes in at least English and Maths

Certificate in supervision or management

NVQ or equivalent in administration

Job description

Personal Assistant - East Leadership Team

We are expanding our East Integrated Health Community Administrative Team serving the Communities of Wrexham and Flintshire.

Working closely with our IHC Directors, this role is critical to our plan to deliver clinically led services to our population.

With a flexible base location and working across sites within Wrexham and Mold, our experienced and friendly administrative team share a portfolio of roles, creating a supportive environment to develop skills and expand experience.

Main duties of the job

The successful candidate will coordinate Director Diaries, agenda and minute local and network meetings, support planning and transformation of our services.

Previous experience of working within an NHS setting with knowledge of organising local governance meetings would be an advantage.

Knowledge of working with Microsoft packages is essential.

The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.

About us

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Job responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.

Person Specification

Qualifications

• NVQ 3 qualification or equivalent
• GCSE passes in at least English and Maths
• Certificate in supervision or management
• NVQ or equivalent in administration

Experience

• Experience at a high level of providing a comprehensive administrative / PA service
• Familiar with office procedures & deadlines
• Experience of setting up and using filing / IT systems
• Previous experience of working as Administrator / PA to an Executive Director or equivalent
• Previous experience of working within the NHS

Skills

• Ability to work unsupervised and make decisions
• Excellent customer care skills
• Ability to produce reports
• Confident in all aspects of office practice
• Experience of producing graphs and statistics

Knowledge

• In-depth and detailed knowledge and understanding of secretarial procedures, the structure, policies, plans, regulations, management and operational procedures of the organisation

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Personal Assistant to EIHC Director of Operations