Personal Assistant

Michael Page; Scotland; On-site; GBP 28,000 - 34,000; Full time

Job summary

A professional services organisation is seeking a motivated PA or Legal Secretary to support its legal department in Edinburgh. The role involves managing diaries, communications, and documentation while ensuring smooth daily operations. Candidates should display excellent organisational skills and a proactive attitude. The position offers a competitive salary of up to £34,000 and opportunities for career growth in a supportive work environment.

Benefits

Competitive salary

Permanent role with career growth opportunities

Supportive working environment

Additional contractual benefits

Qualifications

• Experience as a PA/EA in a busy professional services environment.
• Ability to prioritise workloads and work under tight deadlines.
• Confident communicator with a professional demeanour.

Responsibilities

• Provide general support to the team for smooth daily operations.
• Act as first point of contact for clients and third parties.
• Manage emails, mail, and documentation accurately.

Skills

Organisational skills

Communication skills

Attention to detail

Proactivity

Job description

This is an exciting opportunity for a dedicated PA or Legal Secretary to provide essential support within the legal department of a professional services organisation. The role is based in Edinburgh and requires excellent organisational skills and attention to detail.

Client Details

The company is a reputable professional services provider with a strong focus on delivering high-quality legal solutions.

Description

• Provide general support to the team to facilitate smooth daily operations. Manage diaries, meetings, travel, and expenses for lawyers and paralegals.
• Act as first point of contact for clients and third parties, handling queries professionally.
• Proactively manage emails, mail, and documentation, ensuring accurate filing within the DMS and case management systems.
• Prepare meeting materials, correspondence, legal documents, presentations, and mail merges to firm standards.
• Support billing, invoicing, time transfers, and financial processes in line with internal procedures.
• Maintain practice area continuity during absences, prioritising workloads and urgent matters.
• Update and maintain internal databases, contacts, templates, and shared resources.
• Proofread documents, take minutes, and assist with case management and trust documentation.
• Provide wider administrative, finance, and business development support as required, ensuring compliance with information security policies.

Profile

• Proven experience as a PA/EA or similar role within a busy professional services or private client environment.
• Highly organised, able to prioritise workloads and work effectively under pressure and tight deadlines.
• Confident communicator with a professional manner, comfortable dealing with stakeholders at all levels.
• Proactive, self‑motivated team player who uses initiative and adapts well to change.
• Flexible approach to working hours and responsibilities, with willingness to support across practice areas.
• Commercially aware with a focus on efficiency, quality, and client service.

Job Offer

• Competitive salary ranging upto 34k.
• Permanent role with opportunities for career growth.
• Based in the vibrant city of Edinburgh.
• Supportive and professional working environment.
• Additional contractual benefits.

If you are a motivated Legal Secretary looking to advance your career in the professional services industry, we encourage you to apply today!