Personal Assistant

The Vanguard Group; Manchester; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading investment firm in Manchester is seeking a Personal Assistant to provide high-level administrative support to senior executives. The role requires exceptional organizational skills and strong communication abilities to manage multiple tasks efficiently in a dynamic environment. Key responsibilities include managing complex diaries, organizing travel, and liaising with stakeholders. A degree is preferred, and candidates must have previous experience in a similar role. The company offers a competitive salary and a supportive hybrid work environment.

Benefits

Competitive salary

Comprehensive benefits package

Opportunities for professional development

Dynamic, supportive work environment

Qualifications

• Previous experience as a Personal Assistant or in a similar administrative role.
• Knowledge of office management systems and procedures.

Responsibilities

• Serve as the first point of contact for the executive.
• Manage complex diaries and schedule meetings.
• Organize travel arrangements and detailed itineraries.
• Prepare reports and meeting documentation.
• Process expenses and assist with budget tracking.
• Handle confidential information with integrity.

Skills

Exceptional organizational skills

Strong communication abilities

Proficiency in Microsoft Office Suite

Ability to prioritize tasks

High professionalism and discretion

Proactive mindset

Education

Degree or equivalent qualification

Tools

Google Docs

QuickBooks

Job description

As a Personal Assistant at Vanguard youll provide high-level administrative and organizational support to senior executives ensuring smooth day-to-day operations and enabling leaders to focus on strategic priorities. This is a pivotal role that requires discretion exceptional communication skills and the ability to manage multiple tasks in a fast-paced dynamic environment. If you thrive on being proactive and enjoy making an impact behind the scenes this opportunity is for you!

Key Responsibilities

• Serve as the trusted first point of contact for the executive handling enquiries and correspondence professionally.
• Manage complex diaries schedule meetings and coordinate appointments to keep priorities on track.
• Organize travel arrangements accommodation and detailed itineraries.
• Prepare reports presentations and meeting documentation to support informed decision-making.
• Liaise confidently with internal teams and external stakeholders on behalf of the executive.
• Process expenses and assist with budget tracking.
• Support event planning and coordination for key business activities.
• Handle confidential information with the highest level of integrity and discretion.

Skills & Competencies

• Exceptional organizational and time-management skills with a keen eye for detail.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and digital collaboration tools.
• Ability to prioritize tasks and thrive under pressure in a fast-paced environment.
• High level of professionalism discretion and confidentiality.
• A proactive solutions-focused mindset and a positive can-do attitude.

Qualifications & Experience

• Previous experience as a Personal Assistant or in a similar administrative role.
• Knowledge of office management systems and procedures.
• Degree or equivalent qualification preferred.

Benefits & Additional Details

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career growth.
• A dynamic supportive and inclusive work environment.
• Hybrid working model : 3 days in our Manchester office (TueThu). Additional office days may be required due to the nature of the role.
• Please note : Vanguard does not offer sponsorship for this position.

Key Skills

Senior Care,Time Management,Google Docs,Hoyer Lift,QuickBooks,Infection Control Training,Caregiving,Office Experience,Personal Assistant Experience,Home Care,Alzheimers Care,Administrative Experience

Required Experience

Junior IC

Employment Type

Full-Time

Experience

years

Vacancy

1

Why Join Us

Were not just about investingwere about doing the right thing for the people we serve. At Vanguard youll find purpose growth and a culture that values diversity and inclusion.

Inclusion Statement

Vanguards continued commitment to diversity and inclusion is firmly rooted in our culture. Every decision we make to best serve our clients crew (internally employees are referred to as crew) and communities is guided by one simple statement : Do the right thing.

We believe that a critical aspect of doing the right thing requires building diverse inclusive and highly effective teams of individuals who are as unique as the clients they serve. We empower our crew to contribute their distinct strengths to achieving Vanguards core purpose through our values.

When all crew members feel valued and included our ability to collaborate and innovate is amplified and we are united in delivering on Vanguards core purpose.

How We Work

Vanguard has implemented a hybrid working model for the majority of our crew members designed to capture the benefits of enhanced flexibility while enabling in-person learning collaboration and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.