Personal Assistant

Construction, Property and Engineering; Huddersfield; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading project management firm seeks an experienced Personal Assistant to provide comprehensive support to its senior leadership team in Huddersfield. The role demands autonomy and exceptional organisation, managing complex tasks and communications at a high level. Responsibilities include preparing board-level materials, supporting executives, and maintaining effective stakeholder relationships. Candidates should possess proven experience in executive support and advanced skills in Microsoft Office. This opportunity offers a significant role in a dynamic organisation.

Qualifications

• Significant experience providing executive-level support to senior management or Board members.
• Proven ability to autonomously manage a busy workload.
• Exceptional interpersonal and communication skills for relationship building.

Responsibilities

• Provide high-level administrative support to Executive/Director-level leaders.
• Coordinate preparation and distribution of board-level packs and reports.
• Attend executive meetings, accurately taking minutes and tracking action items.

Skills

Proven PA/Executive Support Experience

Independence & Proactivity

Stakeholder Relationship Building

Attention to Detail

Board Pack Expertise

Technical Proficiency

Tools

Microsoft Office Suite

Job description

Personal Assistant

Location: Huddersfield, West Yorkshire Client: Industry-Leading Tier 1 Client (Rail/Civil engineering Sector)

We are seeking a highly experienced, proactive, and meticulously organised Personal Assistant (PA) to provide comprehensive executive-level support to our senior leadership team at our Huddersfield office. This is a critical and often independent role within our organisation, requiring exceptional autonomy, discretion, and the ability to manage complex tasks in a fast-paced environment.

Key Responsibilities

• Executive Support: Provide confidential, high-level administrative and PA support to one or more Executive/Director-level leaders, managing complex calendars, travel arrangements, and communications.
• Board-Level Administration:
  • Coordinate the end-to-end preparation, collation, and distribution of sensitive board-level packs and reports in a timely manner.
  • Attend executive and board meetings, accurately taking minutes, and efficiently carrying out pre and post-meeting actions (e.g., tracking action items, following up on deliverables).
• Stakeholder Management: Act as a professional and effective point of contact, demonstrating the ability to build strong relationships and communicate effectively with all levels of stakeholders, both internal (e.g., department heads, employees) and external (eg., clients, suppliers, regulatory bodies).
• Autonomous Working: Thrive in an independent role, demonstrating autonomy and proactive initiative in anticipating needs, problem-solving, and managing priorities without constant supervision.
• Document Control & Quality: Ensure all documentation, presentations, and correspondence are prepared with meticulous attention to detail and adhere to corporate standards.
• General Administration: Manage expense reports, procure office supplies, handle correspondence, and maintain highly organised electronic and physical filing systems.

Required Skills & Experience

• Proven PA/Executive Support Experience: Significant, demonstrated experience providing professional Personal Assistant and executive-level support to senior management or Board members.
• Independence & Proactivity: A strong track record of working autonomously, managing a busy workload, and proactively identifying and addressing support needs.
• Stakeholder Relationship Building: Exceptional interpersonal and communication skills with a proven ability to relationship build and manage interactions effectively across all organisational and external levels.
• Attention to Detail: Demonstrated meticulous attention to detail and accuracy in all tasks, particularly in documentation and scheduling.
• Board Pack Expertise: Practical experience in the preparation, distribution, and follow-up actions related to sensitive board-level packs and meeting documentation.
• Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Desirable Experience

• Industry Knowledge: Experience of working within the Rail/Construction or a similarly regulated, high-compliance industry is considered a significant bonus but is not essential.

This role offers the opportunity to be an integral part of an industry-leading organisation, supporting crucial decision-making and operations.

Randstad CPE values diversity and promotes equality. No terminology in this advert is intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010. We encourage and welcome applications from all sections of society and are more than happy to discuss reasonable adjustments and/or additional arrangements as required to support your application.

Candidates must be eligible to live and work in the UK.

For the purposes of the Conduct Regulations 2003, when advertising permanent vacancies we are acting as an Employment Agency, and when advertising temporary/contract vacancies we are acting as an Employment Business.